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Penguicon 2012 Concom Meeting
March 19, 2012
====== Meeting Announcement ======
19 March at the Regency Hyatt Dearborn , gather at 1100, meeting at 1200 promptly
Meeting officially started at 12:16pm
====== Attendance ======
=====ConCom=====
* JerLance - Facilities
* SarahSlovik - Programming
* CylithriaDuBois - Hospitality
* AmandaLongAdams - Treasurer
* ChristineBender - Operations
=====Missing Concom======
* ChuckChild - ConChair
* AaronThul - Registration
=====Staff=====
* Krunal Desai (Tech Track)
* Randy Bradakis (Celebrities)
* Lucy Kennedy (Food Track)
* Chris Krieger (LAN)
* Ger Lance (Scalzi Liaison)
* Gibson Nichols (Video)
* Dan Eakin (Logistics)
* Melissa Gilchrist (Charity)
* Jody Raiford (Eco Track)
* Marah Tynan (Program Ops)
* Gerald Gentry
* Kerri Springer
* Ryan Carey (Videogame Track)
* Anna Carey (Legion of Doom)
* Scott Kennedy (All kinda shit)
* Adrian (Marketing Assistant)
* Jon Wallace (Marketing)
* Ryan Shipman (Possible Gaming)
* Person here with Ryan (Possible Gaming as well)
* Tim Slovik (Life, Masquerade, MaYheM)
* Jamie Liss (Drag Show & WOW Game)
* Jackson Turner (ConSuite Staff)
* Nicole Weltman (Zombie Walk & ConSuite Staff) (Dimples)
* Empire Ramirez (Music Track)
======Individual Reporting======
======ConCom======
===== Conchair =====
* Where the fuck is the conchair?
* Nothing to report, other than absence
* T-shirts
* Matt will have art shortly
* Offworld has a booth
* Matt has our historical numbers
* Jer will put together a list of shirts to purchase for the con and pass on to offworld/angie (this week)
* Sarah dodged that bullet…slacker
===== Treasurer =====
* Geeks with Guns is added to the budget sort of on the say so of Jer Lance and Randy Bradakis
* No conchair, decisions happen anyway
* B.Bower getting his reimbursement…
* Amanda will pass on to Jer
* Jer will follow up
* No conchair, decisions happen anyway
* Following up on mystery payment with Angie Fox
===== Operations =====
* Can they get the whiteboards right away…
* Coordinated with Logistics
* Penguicon Branded Dice
* ~$500…perhaps next year (will take too long this year)
* Volunteers
* Nobody has asked for a single volunteer
* Anna has infinity folks, but has deadlines: 7th April is deadline for requesting volunteers
* Anything requested after that is unlikely to be filled
* If you have marketing materials like the clings, please email marketing@ to let him now
* Whuffie
* Needs to have our account number printed on it
* Jer will email it to Anna
* Hotel will accept it for cash & carry
* Hotel needs example copies one week out
===== Programming =====
* Thank you all for your patience…I was sick and you were all awesome!!!
* We look like dicks to panelists…Sarah will do a better job and track heads should do
* How many program items for GoHs
* GoH Dinner/Opening Ceremonies/Closing Ceremonies/+3 Hours of Programming
* Make sure your staff/panelists/etc know what category they fall into and what they are getting in exchange
* Ribbons need to be arranged by participants in advance next year!!!
* Midnight Techno Yoga
* What an awesome name
* Will be supplying waiver for participants…will share with con first
* Charity food drive
* If we don't get much, Jer will drop off
* Ops will guard the box
* Buying 100 ribbons from Jer's budget
* Will have info for Program Ops no later than 1 week out from Con
* Main Stage Scheduling
* Friday Night:
* Opening Ceremonies at 8pm
* Drag show at 9pm
* Saturday Afternoon:
* Masquerade..ending at 6pm
* Saturday Evening:
* Music show…~7-10
* Rock Band
* In Music Track Room
* Chris Krieger will help with AV setup for this
* Need TV setup for this for players too!
* Gaming Room
* Ryan is new gaming track head
* Everyone who wants to help should contact gaming@
* New game show…brick challenge….info on the website
* Ubuntu MI Release
* Friday shindig
* Con will subsidized rates down to bar levels
* Sken is doing things with Sarah
* Geek Prom
* cash bar, RSVP driven hors d'overs
* MPCon
* Event will cost a grand
* It is on. In Marquis. No up-charge…attendance first-come first served with reservation list
* Computer Lounge will be in here
* Gaming has a head now…yay!
* Ops will manage gaming library checkouts, etc
* Pricing for GoH dinner w/tentative agreement to stay here per ConChair Pro Tem Randy Bradakis
* We have room for one more Tech GoH if we get one by 25 March
===== Registration =====
* No habla Aaron
* Staff reg…when are they due?
* Two weeks out?
* Reg stuff will be in the reg storage area
* If you do not wish to put your name in the reg database…pay in cash at the door…in a trench coat…and floppy, wide brimmed hat
===== Hospitality =====
* Alcohol
* Alcohol cannot leave the consuite…period. Even if it's not ours.
* Service is only between noon and 2am
* What beer do we want?
* GoH Dinner Dessert Reception
* Logistics…bigger truck?
* 24' truck…price is going up…
* Open Soda Hack of Honor
* Anthony Distill
* Lithie will email asshat@ to coordinate with Randy
* Flavor contest…Jer's Cream Soda flavor…
* Cold storage
* Jer needs to talk to the hotel about a fridge
* Has room for consuite staff (4 more)
===== Facilities =====
* Roaming parties:
* Okay, provided they follow rules that I'm not giving you here…contact me for them. Me is Jer.
* WOW Game is going to email description of things that will be in the lobby for game
* Getting a bigger truck.
* ConTV is on…when on/off?
======Next Meetings======
* April 15th ConCom…Regency Hyatt Dearborn…11am gathering, meeting starts at 12
======SMOS Dinners======
* SMOS at LOCATION place DATE.
* If you want to throw a SMOS dinner or party, please contact us at [email protected]
Meeting proper adjourned at 3:20pm by Jer**.