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//** Penguicon 2012 Concom Meeting **// \\
18 March, 2012
====== Meeting Announcement ======
18 March at the Regency Hyatt Dearborn, gather at 11am, meeting at 12pm promptly

**Meeting officially started at 12:26pm** (after waiting for the conchair to arrive)

====== Attendance ======
=====ConCom=====
  * [[people:JerLance ]] - [[:Facilities]]
  * [[people:SarahSlovik ]] - [[:Programming]]
  * [[people:CylithriaDuBois ]] - [[:Hospitality]]
  * [[people:AmandaLongAdams ]] - [[:Treasurer]]
  * [[people:ChristineBender ]] - [[:Operations]]

=====Missing Concom======
  * [[people:ChuckChild ]] - [[:ConChair]]
  * [[people:AaronThul ]] - [[:Registration]]

=====Staff=====
  * Krunal Desai (Tech Track) 
  * Randy Bradakis (Celebrities)
  * Lucy Kennedy (Food Track)
  * Chris Krieger (LAN)
  * Ger Lance (Scalzi Liaison)
  * Gibson Nichols (Video)
  * Dan Eckerd (Logistics)
  * Melissa Gilchrist (Charity)
  * Jody Raiford (Eco Track)
  * Marah Tynan (Program Ops)
  * Gerald Gentry 
  * Kerri Springer
  * Ryan Carey (Videogame Track)
  * Anna Carey (Legion of Doom) 
  * Scott Kennedy (All kinda shit)
  * Adrian (Marketing Assistant)
  * Jon Wallace (Marketing)
  * Ryan Shipman (Gaming)
  * Person here with Ryan (Gaming Staff)
  * Tim Slovik (Life, Masquerade, MaYheM)
  * Jamie Liss (Drag Show & WOW Game)
  * Jackson Turner (ConSuite Staff)
  * Nicole Weltman (Zombie Walk & ConSuite Staff) (Dimples)
  * Empire Ramirez (Music Track)


======Individual Reporting======
======ConCom======
===== Conchair =====
  * Where the fuck is the conchair?
    * Nothing to report, other than absence
  * T-shirts
    * Matt will have art shortly
    * Offworld has a booth
    * Matt has our historical numbers 
    * Jer will put together a list of shirts to purchase for the con and pass on to offworld/angie (this week)
    * Sarah dodged that bullet...slacker

===== Treasurer =====
  * Geeks with Guns is added to the budget sort of on the say so of Jer Lance and Randy Bradakis
    * No conchair, decisions happen anyway
  * B.Bower getting his reimbursement...
    * Amanda will pass on to Jer
    * Jer will follow up
    * No conchair, decisions happen anyway
  * Following up on mystery payment with Angie Fox

===== Operations =====
  * Can they get the whiteboards right away...
    * Coordinated with Logistics
  * Penguicon Branded Dice
    * ~$500...perhaps next year (will take too long this year)
  * Legion of Doom (Formerly Volunteers)
    * Nobody has asked for a single volunteer
      * We're told that's probably not good
    * Anna has infinity folks, but has deadlines: 7th April is deadline for requesting volunteers
      * Anything requested after that is unlikely to be filled
    * If you have marketing materials like the clings, please email marketing@ to let him now
  * Whuffie 
    * Needs to have our account number printed on it 
      * Jer will email it to Anna
    * Hotel will accept it for cash & carry 
    * Hotel needs example copies one week out

===== Programming =====
  * Sarah: "Thank you all for your patience...I was sick and you were all awesome!!!"
  * A concern: We look like dicks to panelists...Sarah will do a better job of returning communications and track heads should do the same
  * How many program items for GoHs
    * GoH Dinner/Opening Ceremonies/Closing Ceremonies/+3 Hours of Programming
  * Make sure your staff/panelists/etc know what category they fall into and what they are getting in exchange
  * Ribbons need to be arranged by participants in advance next year!!!
  * Midnight Techno Yoga
    * What an awesome name
    * Will be supplying waiver for participants...will share with con first
  * Charity food drive
    * If we don't get much, Jer will drop off
    * Ops will guard the box
    * Buying 100 ribbons from Jer's budget
  * Will have info for Program Ops no later than 1 week out from Con
  * Main Stage Scheduling
    * Friday Night: 
      * Opening Ceremonies at 8pm
      * Drag show at 9pm
    * Saturday Afternoon:
      * Masquerade..ending at 6pm
    * Saturday Evening:
      * Music show...~7-10
  * Rock Band
    * In Music Track Room
    * Chris Krieger will help with AV setup for this
    * Need TV setup for this for players too!
  * Gaming Room
    * Ryan is new gaming track head
    * Everyone who wants to help should contact gaming@
    * Ops will manage gaming library checkouts, etc
  * New game show...brick challenge....info on the website
  * Ubuntu MI Release 
    * Friday shindig
    * Con will subsidized rates down to bar levels
  * Sken is doing things with Sarah
  * Geek Prom 
    * Cash bar, RSVP driven hors d'overs
  * MPCon
    * Event will cost a grand
    * It is on. In Marquis. No up-charge...attendance first-come first served with reservation list
    * Computer Lounge will be in here
  * Jer will obtain pricing for GoH dinner w/tentative agreement to stay here per ConChair Pro Tem Randy Bradakis
  * We have room for one more Tech GoH if we get one by 25 March

===== Registration =====
  * No habla Aaron
    * We knew he'd be missing in Canada...it's 2:27, do you know where your conchair is?
  * Staff reg...when are they due? 
    * Two weeks out?
  * Reg stuff will be in the reg storage area
  * If you do not wish to put your name in the reg database...pay in cash at the door...in a trench coat...and floppy, wide brimmed hat

===== Hospitality =====
  * Alcohol
    * Alcohol cannot leave the consuite...period. Even if it's not ours.
    * Service is only between noon and 2am
    * What beer do we want? 
  * GoH Dinner Dessert Reception
  * Logistics...bigger truck? 
    * 24' truck...price is going up...
  * Open Soda Hack of Honor
    * Anthony Distill
    * Lithie will email asshat@ to coordinate with Randy
    * Flavor contest...Jer's Cream Soda flavor...
  * Cold storage
    * Jer needs to talk to the hotel about a fridge
  * Has room for consuite staff (4 more)

===== Facilities =====
  * Roaming parties:
    * Okay, provided they follow rules that I'm not giving you here...contact me for them. Me is Jer.
  * WOW Game is going to email description of things that will be in the lobby for game
  * Getting a bigger truck. 
  * ConTV is on...when on/off?

======Next Meetings======
  * April 15th ConCom...Regency Hyatt Dearborn, 11am gathering, 12pm meeting (there will be a limited walkthrough)
  * If the conchair isn't terribly busy...it might be a good idea to throw this on the calendar for a brief appearance or a drop in or something

======SMOS Dinners======
  * SMOS at LOCATION place DATE. 
  * If you want to throw a SMOS dinner or party, please contact us at chair@penguicon.org

Meeting proper adjourned at 3:20pm by **Jer** and **ConChair Pro Tem Randy**.