18 March at the Regency Hyatt Dearborn, gather at 11am, meeting at 12pm promptly

Meeting officially started at 12:26pm (after waiting for the conchair to arrive)

• JerLance - Facilities
• SarahSlovik - Programming
• CylithriaDuBois - Hospitality
• AmandaLongAdams - Treasurer
• ChristineBender - Operations

• ChuckChild - ConChair
• AaronThul - Registration

• Krunal Desai (Tech Track)
• Randy Bradakis (Celebrities)
• Lucy Kennedy (Food Track)
• Chris Krieger (LAN)
• Ger Lance (Scalzi Liaison)
• Gibson Nichols (Video)
• Dan Eckerd (Logistics)
• Melissa Gilchrist (Charity)
• Jody Raiford (Eco Track)
• Marah Tynan (Program Ops)
• Gerald Gentry
• Kerri Springer
• Ryan Carey (Videogame Track)
• Anna Carey (Legion of Doom)
• Scott Kennedy (All kinda shit)
• Adrian (Marketing Assistant)
• Jon Wallace (Marketing)
• Ryan Shipman (Gaming)
• Person here with Ryan (Gaming Staff)
• Tim Slovik (Life, Masquerade, MaYheM)
• Jamie Liss (Drag Show & WOW Game)
• Jackson Turner (ConSuite Staff)
• Nicole Weltman (Zombie Walk & ConSuite Staff) (Dimples)
• Empire Ramirez (Music Track)

• Where the fuck is the conchair?
  • Nothing to report, other than absence
• T-shirts
  • Matt will have art shortly
  • Offworld has a booth
  • Matt has our historical numbers
  • Jer will put together a list of shirts to purchase for the con and pass on to offworld/angie (this week)
  • Sarah dodged that bullet…slacker

• Geeks with Guns is added to the budget sort of on the say so of Jer Lance and Randy Bradakis
  • No conchair, decisions happen anyway
• B.Bower getting his reimbursement…
  • Amanda will pass on to Jer
  • Jer will follow up
  • No conchair, decisions happen anyway
• Following up on mystery payment with Angie Fox

• Can they get the whiteboards right away…
  • Coordinated with Logistics
• Penguicon Branded Dice
  • ~$500…perhaps next year (will take too long this year)
• Legion of Doom (Formerly Volunteers)
  • Nobody has asked for a single volunteer
    • We're told that's probably not good
  • Anna has infinity folks, but has deadlines: 7th April is deadline for requesting volunteers
    • Anything requested after that is unlikely to be filled
  • If you have marketing materials like the clings, please email marketing@ to let him now
• Whuffie
  • Needs to have our account number printed on it
    • Jer will email it to Anna
  • Hotel will accept it for cash & carry
  • Hotel needs example copies one week out

• Sarah: “Thank you all for your patience…I was sick and you were all awesome!!!”
• A concern: We look like dicks to panelists…Sarah will do a better job of returning communications and track heads should do the same
• How many program items for GoHs
  • GoH Dinner/Opening Ceremonies/Closing Ceremonies/+3 Hours of Programming
• Make sure your staff/panelists/etc know what category they fall into and what they are getting in exchange
• Ribbons need to be arranged by participants in advance next year!!!
• Midnight Techno Yoga
  • What an awesome name
  • Will be supplying waiver for participants…will share with con first
• Charity food drive
  • If we don't get much, Jer will drop off
  • Ops will guard the box
  • Buying 100 ribbons from Jer's budget
• Will have info for Program Ops no later than 1 week out from Con
• Main Stage Scheduling
  • Friday Night:
    • Opening Ceremonies at 8pm
    • Drag show at 9pm
  • Saturday Afternoon:
    • Masquerade..ending at 6pm
  • Saturday Evening:
    • Music show…~7-10
• Rock Band
  • In Music Track Room
  • Chris Krieger will help with AV setup for this
  • Need TV setup for this for players too!
• Gaming Room
  • Ryan is new gaming track head
  • Everyone who wants to help should contact gaming@
  • Ops will manage gaming library checkouts, etc
• New game show…brick challenge….info on the website
• Ubuntu MI Release
  • Friday shindig
  • Con will subsidized rates down to bar levels
• Sken is doing things with Sarah
• Geek Prom
  • Cash bar, RSVP driven hors d'overs
• MPCon
  • Event will cost a grand
  • It is on. In Marquis. No up-charge…attendance first-come first served with reservation list
  • Computer Lounge will be in here
• Jer will obtain pricing for GoH dinner w/tentative agreement to stay here per ConChair Pro Tem Randy Bradakis
• We have room for one more Tech GoH if we get one by 25 March

• No habla Aaron
  • We knew he'd be missing in Canada…it's 2:27, do you know where your conchair is?
• Staff reg…when are they due?
  • Two weeks out?
• Reg stuff will be in the reg storage area
• If you do not wish to put your name in the reg database…pay in cash at the door…in a trench coat…and floppy, wide brimmed hat

• Alcohol
  • Alcohol cannot leave the consuite…period. Even if it's not ours.
  • Service is only between noon and 2am
  • What beer do we want?
• GoH Dinner Dessert Reception
• Logistics…bigger truck?
  • 24' truck…price is going up…
• Open Soda Hack of Honor
  • Anthony Distill
  • Lithie will email asshat@ to coordinate with Randy
  • Flavor contest…Jer's Cream Soda flavor…
• Cold storage
  • Jer needs to talk to the hotel about a fridge
• Has room for consuite staff (4 more)

• Roaming parties:
  • Okay, provided they follow rules that I'm not giving you here…contact me for them. Me is Jer.
• WOW Game is going to email description of things that will be in the lobby for game
• Getting a bigger truck.
• ConTV is on…when on/off?

• April 15th ConCom…Regency Hyatt Dearborn, 11am gathering, 12pm meeting (there will be a limited walkthrough)
• If the conchair isn't terribly busy…it might be a good idea to throw this on the calendar for a brief appearance or a drop in or something

• SMOS at LOCATION place DATE.
• If you want to throw a SMOS dinner or party, please contact us at [email protected]

Meeting proper adjourned at 3:20pm by Jer and ConChair Pro Tem Randy.