06 February 2010 at Randy's house. Pre-meeting at noon, meeting promptly starts at 1pm.

Meeting officially started at 13:00

• Randy Bradakis - ConChair
• Jer Lance - Facilities
• Trevor Jagoda - Programming
• Micki Hedden - TalentWrangler
• Chuck Child - Hospitality
• Brian Decker - Registration
• Amanda Long-Adams - Treasurer

• Bradley McMahon
• Ron Smoth Blanchett
• Dan Eckerd
• Bill Korsak
• Limey Zrnich
• Aaron Thul
• Shar Nims
• Steve Dehart
• Yanni Kuznia
• James Hice
• Matt Arnold
• Sparrow Slovik
• Sheryl Bradakis
• Nate (i3)
• David Adams
• Laurie Adams
• Chris Krieger

• Mark Lennigan (GWG)
• Curtis Girsdafjhak
• Aaron Mijsaihvdsn
• Dylan Herbert (International Relations)

• Dealers Room
  • paid by Penguicon
  • Count needed - 40
  • Dark Green, Gold Lettering
• Program Participant
  • Style - Black with White Lett
  • Count - 200
• Staff
  • Style - Black with White Lett
  • Count - 50
• ConCom
  • Style - Black with White Lett
  • Count - 10
• GoH
  • Style - Purple with Gold Lett
  • Count - 15
• Individual GoH Ribbons
  • Traditionally each GoH gets a ribbon to hand out
  • Styles?
  • Wording (from GoHs?)
  • Count - 100 each
• Order of the Penguin
  • ConChair does an “award ribbon” for those that have done exemplary service
  • Style - Randy will come up with this later
  • Count - 15

• Security
  • 2 roll offs in Med Room for Dealer's Room
• Power
  • Has hotel agreed to run power as requested for main dealer area
• Layouts - Mar 27 Cutoff
• Hallway of storage
• i3 Cupcake car in the hallway
  • Need to know if wheels are non-marking,
    • Wheels are non marking
  • if 0 emissions
    • No taco bell
  • and if turning on carpet will ruin carpet
    • No problem
• Lock picking panel
  • No problem
• Guest Rooms (73 rn total) (with Late check-out)
  • 2 storage (Near Consuite, across hall?)
    • 8 rn (2 rm * 4 nights)
  • 2 gopher
    • 5 rn (2 rm * 1 @ 2 nights & 1 @ 3 nights)
  • Anime/Film (Near Consuite)
    • 2 rn (1 rm * 2 nights)
  • Eco Track (Near Consuite, far periphery)
    • 2 rn (1 rm * 2 nights)
  • LN2 Room (Near Consuite)
    • 2 rn (1 rm * 2 nights)
  • Last year's Volunteer Hours winner
    • 2 rn (1 rm * 2 nights)
    • Randy will get him in touch with me
  • ConCom Rooms (to be paid to con by members)
    • 32 rn (8 rm * 4 nights)
  • GoH Rooms (Quiet area)
    • 20 rn (5 rm * 4 nights)
      • 15 rn free
• Suites (5 of them)
  • Juried among all possibles who submit to [email protected] by March 15th
    • i3 (Hackerspace Party)
    • Barfleet
    • Canadian Parties
  • Purchased through convention at $150 per night rate
  • Do they come with adjoining guest rooms?
  • Time to start the “want to throw a party in a suite”
    • Leaning toward folks that throw two-night parties or have someone to split nights with them
    • Must have check in for $150 (no tax) to Treasurer nlt DATE March 30 or we move down list
    • Suite occupants juried aside from previous year party contest winners?
• ConSuite
  • When do we get the room on Friday? Noon
  • When do we lose it on Sunday? 3pm
  • Where do we do pre-party and dead-dog? 14th floor suite
• Green Room
  • Hotel supplied lineup of snacks
  • Meal service for GoHs (Nifties?)
    • Fri Dinner; Sat Breakfast, Lunch, Dinner; Sun Breakfast, Lunch
    • Limited sub-menu for short order food for meals for GoHs
    • Snacks provided from 1 hour before programming start to 1 hour after programming end
      • Should be meal appropriate (breakfasty snacks in AM, etc)
      • Available for nifties and gohs?

• Function Space
  • Review Preliminary Layouts
  • 3 guest rooms for function space?
    • Specific room placement
  • Confirmation on how much foot traffic can be shot into back restaurant rooms
    • Chaos Machine - OK with restaurant?
  • Determine where in parking garage parking garage programming will go
• Need somebody to do film portion of film room, or film room dies
  • Please, somebody contact Randy asap
• Program Book
  • Front matter due No Later Than 20 Feb 2010. This is a drop dead date
    • Conchair Report - Randy Bradakis
    • Ops - Randy (Until further notice), Jer has stuff too
    • Hotel Information - Jer Lance, Trevor
    • Volunteers - Anna Held-Petrak
    • Chaos Machine - Trevor
    • Consuite - Chuck Child
    • Room Parties - Amanda LA and Jer
    • Dealer's Room - Angie Fox
    • Game Room - Bill Korsak
    • Convention Rules - Randy Bradakis
    • Restaurant Guide - Yanni Kuznia
    • Howard Tayler Intro - Laurie Adams
    • i3 Intro - Nate Blkajsdfnaskdjnkij, Bradley McMahon
    • Karl Schroeder Intro - Dave Kletcha
    • Marcel Gagne - Snapple (Made from the best stuff on earth)
    • Zonker Brockmeyer - Jer Lance
    • Network (Possibly) - Ossy
    • If you want shit in there, email Matt (romeo, alpha, papa, echo)
  • Set firm date for when artwork will get here?
  • Set firm targets for getting program book drafts out
    • Content, content, content. Determine what and when.
• Nifties/Guests
  • Pictures and Bios
  • Liaisons
    • Have they made contact /w GoH?
  • Are questionnaires done/returned?
• Do I have any programming ops?

• No more Mara
  • If someone can handle operations, we are in need. Contact Randy ASAP

• Jer, read email from Orvan
• Orvan needs ideas for Acme deliveries and recipients. Announce this request on the normal Penguicon channels.

• We should start considering signage…what signs will each department need.
• List and describe and forward such requests to the appropriate department (email address here?)

• Spider & Jeanne Robinson
• Music Track Info
• Contact Page update
• Geeks with Guns back on?
• GoH questionaire “BLAH” vs. Actual Date
• Operations update

• MONTH #th ConCom…PERTINENT INFORMATION (LOCATION)

• SMOS at LOCATION place DATE.
• If you want to throw a SMOS dinner or party, please contact us at [email protected]

Meeting proper adjourned at ##:##pm by NAME.