12PM Yanni and Brian's Home

Meeting officially started at 12:27pm

• Randy Bradakis - ConChair
• Jer Lance - Facilities
• Trevor Jagoda - Programming
• Mara Tynan - Operations
• Micki Hedden - TalentWrangler
• Chuck Child - Hospitality
• Brian Decker - Registration
• Amanda Long-Adams - Treasurer

• Dan Eackin - Logistics
• Yanni Kuznia - literaturetrack
• Chris Catlett - networkwrangler (Ossy is at choir)
• Jeff - Brian's Registration lackey
• Nuri Gocay - Broadcasting

• How do we get the program book *done*
  • Program book should be printed in situ for each meeting so that we can show where we're at

List of staff positions that need to be filled:

• In Hospitality
  • Green Room
• Talent
  • GoH Liaisons
  • Need GoH Liaisons for Spider Robinson and Karl Schroeder at this time.
• In Operations
  • Community Manager - Mara is going to take care of that until we find one.
  • Program Operations - Randy has not idea who said they wanted to do that, contact Mara if you do!
  • Photographer - Randy is going to ask Dave Hogg
    • Photos from last year that Krissy is going to forward links to her pics asap
    • Ron is going to look into making a better solution for the photos
  • Sponsorship
  • Marketing
  • Signage
• Programming
  • Music Track Head
  • Life Track Head
  • Media Track Head
  • Chaos Toy Wrangler

• GoHs are squared away
• Nifty invitations are going out
• Nobody should send any more nifty invites without contacting Micki
• Missing track heads: life, anime (if we want panels)
  • B'bye Life Track. Trevor will manage that.
  • If nobody expresses an interest in wrangling anime panels that will go away

• Chuck is getting quotes on food and such
• Menu dreamed up
• Needs reliable staff
• Mixed drink in consuite?
  • Good idea? Bad idea?

• Still alive
• Do we have a liaison for Joe Brockmeier and Machel Gagne?
  • Trevor is a liar
• Micki has a listing of every nifty we've ever had.
  • We aren't going to just use this as a “who to invite” list
  • That list will get placed on the .info site

• If you have room requirements, contact me
• Bristlebot races in the hallway?!?!!?
  • If the carpet vs bristlebot question can be satisfied, Jer will ask
• Visio diagrams almost done
• How many suites
• To do list
  • Web form for Yanni

• If you need money, get expense report to Amanda asap
• End of February, suite assignments will be announced

• Aaron will soon be his minion
• Registrations on the website works
• Would like T-shirts on the site, should happen soon
• Can we get a credit card machine?
• Where did the paper registrations go?

• Stuff to do
  • Make a sponsorship prospectus
  • Make a frickin' agenda
  • Email board re: key for storage cube

• Walked through the hotel
• Mike is director of engineering
• Video booth on roof
• Nuri needs room 1709
• Needs larger staff
  • Chris and Nuri will get in contact with one another on this.
• Needs $100 for shipping equipment

• Nifties: Cherie Priest, Tobias Buckell, Sarah Minette, Doselle Young, Sarah Hoyt (maybe)
• Programming participation form - Jer will make a web-based email form
• Writers Workshop

• Need key
• Dear fucking board. Can we please, pretty please, have the ability to run this con thing you've probably heard about. I say heard, because almost none of you are actually IN the community, so you must only know through others. xoxo, Penguicon 2010.
• If you need stuff delivered at a specific place/time, talk to Dan

• December 12th Board Meeting
• January 9th ConCom and Programming Meeting (tentatively at the Troy Marriott)

• December 12th SMOS?
• If you want to throw a SMOS dinner or party, please contact us.

Meeting proper adjourned at 2:09pm by Jer Lance.