06 February 2010 at Randy's house. Pre-meeting at noon, meeting promptly starts at 1pm.

Meeting officially started at XX:XXpm

• Randy Bradakis - ConChair
• Jer Lance - Facilities
• Trevor Jagoda - Programming
• Micki Hedden - TalentWrangler
• Chuck Child - Hospitality
• Brian Decker - Registration
• Amanda Long-Adams - Treasurer
• Mara Tynan - Operations

• Dealers Room
  • paid by Penguicon, not Dealer Wrangler this year?
  • Count needed - 40 is accurate?
  • Dark Green, Gold Lettering
• Panelist
  • Style?
  • Count?
• Staff
  • Style?
  • Count?
• ConCom
  • Style?
  • Count?
• GoH
  • Style?
  • Count = 6?
• Individual GoH Ribbons
  • Traditionally each GoH gets a ribbon to hand out
  • Styles?
  • Wording (from GoHs?)
  • Count?
• Order of the Penguin
  • ConChair does an “award ribbon” for those that have done exemplary service
  • Style?
  • Count (usually like, 10ish)

• Security
  • Are we cleared to have a bed (2?) in the room for overnight security?
• Power
  • Has hotel agreed to run power as requested for main dealer area?
• Layouts
• Hallway of storage
• i3 Cupcake car in the hallway
  • Need to know if wheels are non-marking, if 0 emissions, and if turning on carpet will ruin carpet
• Lock picking panel?
• Guest Rooms (68 rn total)
  • 2 storage (Near Consuite)
    • 8 rn (2 rm * 4 nights)
  • Anime/Film (Near Consuite)
    • 2 rn (1 rm * 2 nights)
  • Eco Track (Near Consuite)
    • 2 rn (1 rm * 2 nights)
  • LN2 Room (Near Consuite)
    • 2 rn (1 rm * 2 nights)
  • Last year's Volunteer Hours winner
    • 2 rn (1 rm * 2 nights)
  • ConCom Rooms (to be paid to con by members)
    • 32 rn (8 rm * 4 nights)
  • GoH Rooms (Quiet area)
    • 20 rn (5 rm * 4 nights)
      • 15 rn free
• Suites (5 of them)
  • Purchased through convention at $150 per night rate
  • Do they come with adjoining guest rooms?
  • Time to start the “want to throw a party in a suite”
    • Leaning toward folks that throw two-night parties or have someone to split nights with them
    • Must have check in for $150 (no tax) to Treasurer nlt DATE (perhaps March 30?) or we move down list
    • Suite occupants juried aside from previous year party contest winners?
• ConSuite
  • When do we get the room on Friday?
  • When do we lose it on Sunday?
  • Where do we do pre-party and dead-dog?
• Green Room
  • Hotel supplied lineup of snacks
  • Meal service for GoHs (Nifties?)
    • Fri Dinner; Sat Breakfast, Lunch, Dinner; Sun Breakfast, Lunch
    • Limited sub-menu for short order food for meals for GoHs
    • Snacks provided from 1 hour before programming start to 1 hour after programming end
      • Should be meal appropriate (breakfasty snacks in AM, etc)
      • Available for nifties and gohs?

• Function Space
  • Review Preliminary Layouts
  • 3 guest rooms for function space?
    • Specific room placement
  • Confirmation on how much foot traffic can be shot into back restaurant rooms
    • Chaos Machine - OK with restaurant?
  • Determine where in parking garage parking garage programming will go
• People
  • Need somebody to do film portion of film room, or film room dies
• Program Book
  • Set firm date for when artwork will get here?
  • Set firm targets for getting program book drafts out
    • Content, content, content. Determine what and when.
• Nifties/Guests
  • Pictures and Bios
  • Liaisons
    • Have they made contact /w GoH?
  • Are questionnaires done/returned?
• Do I have any programming ops?
  • I haven't seen Mara in a while - she might be dead?

• Jer, read email from Orvan
• Orvan needs ideas for Acme deliveries and recipients. Announce this request on the normal Penguicon channels.

• We should start considering signage…what signs will each department need.
• List and describe and forward such requests to the appropriate department (email address here?)

• MONTH #th ConCom…PERTINENT INFORMATION (LOCATION)

• SMOS at LOCATION place DATE.
• If you want to throw a SMOS dinner or party, please contact us at [email protected]

Meeting proper adjourned at ##:##pm by NAME.