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--- minutes:2012-10-7-concommeeting [2012/10/06 16:34] – created ecogeek
+++ minutes:2012-10-7-concommeeting [2017/01/14 14:24] (current) – external edit 127.0.0.1
@@ Line 2: / Line 2: @@
 Agenda:
-hotel updates
+  - hotel updates
-budget needs
+  - budget needs
-wiki updates
+  - wiki updates
-themes
+  - themes
-email reminders
+  - email reminders
-Next meeting November 11, 2012 1pm at i3Detroit
+**Next meeting November 11, 2012 1pm at i3Detroit**
+NOTES:
+October 7th, 2012 - Tracey's Cafe - Warren, MI
+Attendance:
+  * Sparrow (ConChair)
+  * Tim Slovik (Programming)
+  * James Hice (Tech, Community)
+  * Matt Arnold (Program Book, Signage/Graphics)
+  * Amanda Long-Adams (Treasurer)
+  * Adrienne Patterson (Marketing)
+  * Amanda Robinson (Registration)
+  * Ben and Jo James (MaYheM Support, Dealer's Room)
+  * Mike Bader - LAN Solutions, Inc. (Attendee)
+Pre-Meeting Items Discussed:
+  * Two complete sets of Dominion card games (including all expansions) have been purchased by the Penguicon Board.
+  * Enthusiasm led to plans of a "Play Dominion with the ConChair" to be programmed for the con.
+  * The Convention days will have some thematic continuity, including the way programming occurs.  Friday: Pirates/Cap'n Sparrow; Saturday: Masks (Including the Masquerade and Prom); Sunday - "Goodbye and thanks for all the fish!"
+  * Linux Instructors will be invited from local college campuses.
+Meeting Agenda
+Next Meeting:
+  * **November 11, 2012 - 1:00-3:00PM at i3Detroit (1481 Wordsworth, Ferndale, MI)**
+Next Meetups:
+  * October 20 SMOS Dinner, October 21, 2012 Cedar Point Halloweekend (See announcement emails for details)
+Hotel:
+  * Conchair is currently looking at a contract, and an official announcement is coming.
+  * Preliminary dates are April 19-21, held in the building used last year under different ownership/management.
+Consuite:
+  * Discussion of using additional space (if hotel allows) to provide more lounge space, potential "snack room" to allow quick access and additional seating and curtail crowding problems.
+Budgets:
+  * ConChair and Treasurer are looking over past budgets and will get new budget approved once hotel details are confirmed.
+  * Programming budgets will be determined and announced after total budget approval.
+Registration:
+  * Registration system is being determined over the next month
+  * paper registrations will be accepted if necessary;
+  * Landyards/Pins and recycling will be options again this year.
+  * New artwork will be designed by Tim Slovik to use for badges, which will correspond with theme being used on tshirts and website.
+Programming:
+  * Food Track Head is needed
+  * Charity Project Manager is needed.
+  * DIY and Green are being utilized into all tracks (to reflect wishes of the ConChair).
+  * Tech will be larger and separated into subtracks
+  * The wiki page for programming will reflect all preliminary events, panels, demos, etc. as they are submitted to give advance notice and entice attendees.
+  * The deadline for track heads to provide panels to Tim is March 8th.
+Talent:
+  * Talent Wrangler is now active and enthusiastically inviting Guests of Honor with the ConChair.
+  * Send suggestions or established "celebrity" contacts to [email protected]
+Operations:
+  * No update needed until hotel confirmation.
+Wiki Page:
+  * Staff page has now been fully updated.
+  * Feel free to look for openings or contact current staff to provide assistance.
+Marketing:
+  * An information packet will be developed by Tim and Sparrow to be available to anyone to present to groups, clubs, etc. in order to attract attendees or participation at the con.
+Gaming:
+  * Idea to use traffic cones or other device to identify active gaming tables looking for participants.
+Dealer Room:
+  * Information is needed as soon as possible to provide application to potential dealers.
+  * Application deadline will be January 1st.
+  * Notification to dealers will be mid-February.