hotelliaison
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| =======Description======= | =======Description======= | ||
| - | Each year, a contract must be negotiated with a facility at which the con will take place. This has been, historically, | + | Each year, a contract must be negotiated with a facility at which the con will take place. This has been, historically, |
| During the convention, he/she is the first point of contact between con attendees, [[staffmembers|staff members]], [[concom]] and the hotel, ensuring that any issues that might arise are taken care of to the satisfaction of all involved parties. The Hotel Liaison arranges attendee room blocks, a quiet floor, and a room party block before the convention, and deals with reservation problems and facility snafus during the convention. | During the convention, he/she is the first point of contact between con attendees, [[staffmembers|staff members]], [[concom]] and the hotel, ensuring that any issues that might arise are taken care of to the satisfaction of all involved parties. The Hotel Liaison arranges attendee room blocks, a quiet floor, and a room party block before the convention, and deals with reservation problems and facility snafus during the convention. | ||
| =======Current Year Information======= | =======Current Year Information======= | ||
| - | This year, we are at the [[dearbornhyatt|Regency Hyatt Dearborn]]. (Go to that page if you are looking for information specific to the hotel, as opposed to what we are doing there) | + | This year, we are at the [[centerpointmarriott|Marriott Centerpoint]] in Auburn Hills, MI, just 10 minutes from the [[troymarriott|Troy Marriott]]. (Go to that page if you are looking for information specific to the hotel, as opposed to what we are doing there) |
| =====Things to Do===== | =====Things to Do===== | ||
| * Put together rules listings for function spaces | * Put together rules listings for function spaces | ||
| * Function Spaces | * Function Spaces | ||
| - | * Ops is to be immediately notified of all spills that do not immediately mop up (i.e. are still wet/ | ||
| * Consuite | * Consuite | ||
| * No bags of trash will be left in a carpeted area | * No bags of trash will be left in a carpeted area | ||
| * No bags of cans will be left in a carpeted area | * No bags of cans will be left in a carpeted area | ||
| - | | + | |
| - | * Room will be vacuumed at least once per staff shift | + | * Consuite has a balcony -- leave door locked or unlocked? |
| - | * Is ' | + | |
| ===== Outstanding Questions ===== | ===== Outstanding Questions ===== | ||
| ==== Internal ==== | ==== Internal ==== | ||
| - | * Additional room for Volunteers | + | * ConTV - can we do it? |
| - | * Deadlines (to announce at the meeting) | + | * Also, will there be access |
| - | * Function space layout requests (19 Mar) | + | * Dealer |
| - | | + | * Legion of Doom: location? |
| - | * MPCon 50-person mini-LAN | + | * Chaos Toy: location? |
| - | * Email sent to Chuck/Sarah about it | + | |
| ==== For the Hotel ==== | ==== For the Hotel ==== | ||
| === To Inquire === | === To Inquire === | ||
| - | * Room list template | + | * Firm hours on the pool |
| + | * Confirm an early start on function space on Friday | ||
| + | * GOH Dinner Menu creation | ||
| + | * Green room dinner creation | ||
| + | * OPS Phone Number DID | ||
| - | === Feb 28 Email === | + | |
| - | **Subject: | + | === Feb 9 Email === |
| - | * Keys for function rooms | + | **Subject: |
| - | * Service elevator use for ConSuite load/ | + | * Sconce height in the ballrooms |
| - | * Access to storage areas for Ops/Reg on Thursday night | + | * Oakland – 5ft Ottawa- 4.5 < |
| - | * Catering: | + | * Vendor Table Size |
| - | * Food for Geek Prom | + | * 6’ x 30” tables but we do have some 6’ x 18” tables |
| - | * GoH dinner | + | * How many plugs are on a power box? |
| - | * Bar service for Ubuntu MI | + | * There are 6 plugs on each box…These are mostly used for people who need a lot of power (ex. DJs). |
| - | * MPCon power | + | * How to book block rooms for me? |
| - | + | * You can just send me over the names of the guests, their check-in and check-out days, if they need a King or 2 Dbls, how many will be in each room, how they are paying (individual, | |
| - | === Feb 17 Email === | + | * Can we get registration desk at 4pm on Thursday for early pre-reg? |
| - | **Subject:** //Penguicon 2012 Questions - Feb 17// | + | * Yes, the space is now blocked. |
| - | * Acceptance of Whuffie | + | |
| - | * Hotel is checking | + | |
| - | * Contact with A/V people for ConTV | + | |
| - | * Met with Bernard | + | |
| - | * Bernard | + | |
| - | === Feb 7 Email === | ||
| - | **Subject: | ||
| - | * Private dining area for GoHs as 'green room' | ||
| - | * Do-able. Needs further discussion once our program is more solid < | ||
| - | * Flyer hanging areas | ||
| - | * Hotel has asked that it be a single sign near reg...following up < | ||
| | | ||
| ===== Knowledge Store ===== | ===== Knowledge Store ===== | ||
| The little bit in subscript is where this was answered and the date. In most cases, this should be an email chain, so the verbiage is the subject line of the email if underlined. The parenthetical bit is the date in which the statement was made. | The little bit in subscript is where this was answered and the date. In most cases, this should be an email chain, so the verbiage is the subject line of the email if underlined. The parenthetical bit is the date in which the statement was made. | ||
| ==== ConSuite ==== | ==== ConSuite ==== | ||
| - | * Broom, dustpan & vacuum in consuite shall be supplied< | + | * Broom, dustpan & vacuum in consuite shall be supplied< |
| - | * Scheduled trash pickup in consuite is part of the fee we're paying for housekeeping on the suite< | + | * Scheduled trash pickup in consuite is part of the fee we're paying for housekeeping on the suite< |
| + | * Service elevator use for ConSuite load/ | ||
| + | * This is not a problem< | ||
| ==== Departments ==== | ==== Departments ==== | ||
| === Operations === | === Operations === | ||
| === Registration === | === Registration === | ||
| + | * Access to storage areas for Ops/Reg on Thursday night | ||
| + | * We have access to them all < | ||
| ==== Programming ==== | ==== Programming ==== | ||
| === Function Space === | === Function Space === | ||
| - | * Dearborn Ballroom end time corrected to 1800 Sunday< | + | * Dearborn Ballroom end time corrected to 1800 Sunday< |
| - | * Official banners can be hung in function space by engineering at a cost< | + | * Official banners can be hung in function space by engineering at a cost< |
| + | * Second floor rooms can be locked with a cost of $50 per to rekey, etc. Keep it limited< | ||
| === Dealers === | === Dealers === | ||
| - | * Overnight security at ~$35/hr. Probable cost ~$1,000 pending open hours< | + | * Overnight security at ~$35/hr. Probable cost ~$1,000 pending open hours< |
| === Specific Events === | === Specific Events === | ||
| - | * Fire performers can perform in back lot provided they have sufficient liability insurance< | + | * Fire performers can perform in back lot provided they have sufficient liability insurance< |
| - | * Tipping can take place during the Drag Show< | + | * Tipping can take place during the Drag Show< |
| - | * There is not really availability for a Thursday night concert< | + | * There is not really availability for a Thursday night concert< |
| - | * Roaming parties can roam function areas and party halls. No alcohol distribution outside of guest rooms. Only minor food distribution allowed (gold coins, etc)< | + | * Roaming parties can roam function areas and party halls. No alcohol distribution outside of guest rooms. Only minor food distribution allowed (gold coins, etc)< |
| + | * MPCon is happening. Probable cost ~$1,000 for power< | ||
| + | * Bar service for Ubuntu MI | ||
| + | * Set. Working on getting pricing squared.< | ||
| ==== Guest Rooms ==== | ==== Guest Rooms ==== | ||
| + | * Jay Maynard to swap to an executive room | ||
| + | * Cancel Shawn Powers Reservation -- 325MTTP | ||
| + | * Keith P-Rohrer has two confirmation numbers. | ||
| + | * Christine Bender and Kyle Welmers room assignments | ||
| ==== Miscellaneous ==== | ==== Miscellaneous ==== | ||
| === Green Room === | === Green Room === | ||
| - | * Private dining area for GoHs as 'green room' needs further discussion once our program is more solid< | + | * Private dining area for GoHs as 'green room' needs further discussion once our program is more solid< |
| - | * Hotel has asked that a //Flyer Hanging Area// be a single board near reg...following up for better accommodations< | + | * Hotel has asked that a //Flyer Hanging Area// be a single board near reg...following up for better accommodations< |
| - | * Flatbed carts for luggage movement Thu/Fri are available provided we schedule this (and use is brief)< | + | * Flatbed carts for luggage movement Thu/Fri are available provided we schedule this (and use is brief)< |
| - | * ConTV is a tentative go. Waiting for Bernard | + | * ConTV |
| + | * Met with Bernard (Director of Engineering). Seems feasible. < | ||
| + | * Bernard | ||
| + | * We are on! < | ||
| + | * Need start and end time still | ||
| ===== Layouts ===== | ===== Layouts ===== | ||
| - | ==== Planning | + | ==== Planning |
| - | Will be posted when we start putting it together | + | === Function Space Layout === |
| + | {{: | ||
| === Visio Workbook === | === Visio Workbook === | ||
| - | {{:penguicon_2012_hotel_layouts_r120131.01.zip|Room Layouts [Visio Drawing]}} (revision | + | {{:penguicon_2012_hotel_layouts_r120416.01.zip|Room Layouts [Visio Drawing]}} (revision |
| * Visio 2007 | * Visio 2007 | ||
| - | * Contains only Springwells, | ||
| === Images === | === Images === | ||
| === Grand Foyer (Gaming) === | === Grand Foyer (Gaming) === | ||
| - | {{:grand_foyer_r120131.01.png? | + | {{:grand_foyer_r120416.01.png? |
| * Rounds plus 6' | * Rounds plus 6' | ||
| * Only banquet rounds or 6' | * Only banquet rounds or 6' | ||
| === Springwells (Dealers & Booth Fair) === | === Springwells (Dealers & Booth Fair) === | ||
| - | {{:springwells_r120131.01.png? | + | {{:springwells_r120416.02.png? |
| * 6' | * 6' | ||
| * These tables are in limited supply...need to know where they can be eliminated entirely | * These tables are in limited supply...need to know where they can be eliminated entirely | ||
| Line 119: | Line 124: | ||
| * $400 total | * $400 total | ||
| ===Green Room=== | ===Green Room=== | ||
| - | Nothing currently planned...perhaps arrange for a private dining area for the GoHs | + | DeSoto Office A |
| ====Sleeping Rooms==== | ====Sleeping Rooms==== | ||
| Line 176: | Line 181: | ||
| =====Past Hotel Liaisons===== | =====Past Hotel Liaisons===== | ||
| ^ Number | ^ Number | ||
| + | | Penguicon 2013 | 2013 | [[people: | ||
| | Penguicon 2012 | 2012 | [[people: | | Penguicon 2012 | 2012 | [[people: | ||
| | Penguicon 2011 | 2011 | [[people: | | Penguicon 2011 | 2011 | [[people: | ||
hotelliaison.1330464600.txt.gz · Last modified: 2017/01/14 14:24 (external edit)