Penguicon.info

http://dearborn.hyatt.com
600 Town Center Drive
Dearborn, Michigan, USA 48126-2793
Reservations: https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=3411515

Hotel Liaisons: Jer Lance & Nuri Gocay (Go here to see what's going on with the hotel)

• Doubles: 369
• Kings: 376
• Suites: 27
  • 8 Parlor-only

• Function Space Floor Plan
  • Note, we do not have Regency Ballroom, Great Lakes Center, or Pool Terrace areas
• Meeting Space Capacities
  • Note, we do not have Regency Ballroom, Great Lakes Center, or Pool Terrace areas
• Hotel Fact Sheet

• Use: Dealer's Room / Booth Fair
• Dimensions: 60'x80'x15'
• Max Booths: ~65
  • First 60 are complementary
  • Additional vendors at $25/vendor
• Availability: Fri 0800 - Sun 1800
• Planning:
  • Load in/out must happen through loading area
    • Security: $35/hour, 4-hour minimum
  • Overnight Security must be purchased
    • Also $35/hour

• Use: Big-Top Events
• Dimensions: 60'x80'x15'
• Seats:
  • 550 Theater (our normal layout)
  • 350 Classroom (normal with rows of tables)
  • 390 Banquet (rounds, think gaming)
• Availability: Fri 0800 - Sun 1800
• Planning:
  • Stage, podium, need A/V setup
  • Stays in theater-style seating

• Use: Tabletop Gaming
• Dimensions: 104'x44'x10'
• Seating: In progress check our work
• Availability: Fri 0800 - Sun 1500
• Planning:
  • Rope and stanchion to make the actual 'gaming space' part

• Use: ?
• Dimensions: 80'x50'x10'6“
• Seats:
  • 325 Theater (our normal layout)
  • 225 Classroom (normal with rows of tables)
  • 350 Banquet (rounds, think gaming)
• Availability: Fri 0800 - Sun 1500

• Use: ?
• Dimensions: 70'x27'x10'6” (A: 25'x27'x10'6“ / B: 45'x27'x10'6”)
• Seats:
  • 210 (A:80 /B:130 ) Theater (our normal layout)
  • 126 (A:45 /B:72 ) Classroom (normal with rows of tables)
  • 220 (A:50 /B:70 ) Banquet (rounds, think gaming)
• Availability: Fri 0800 - Sun 1500

• Use: ?
• Seats (each side):
  • 50 Theater (our normal layout)
  • 30 Classroom (normal with rows of tables)
  • 40 Banquet (rounds, think gaming)
• Availability: Fri 0800 - Sun 1500

• Use: ?
• Seats (each side):
  • 50 Theater (our normal layout)
  • 30 Classroom (normal with rows of tables)
  • 40 Banquet (rounds, think gaming)
• Availability: Fri 0800 - Sun 1500

• Use: ?
• Seats (each side):
  • 50 Theater (our normal layout)
  • 30 Classroom (normal with rows of tables)
  • 40 Banquet (rounds, think gaming)
• Availability: Fri 0800 - Sun 1500

• Use: ?
• Seats:
  • 50 Theater (our normal layout)
  • 30 Classroom (normal with rows of tables)
  • 40 Banquet (rounds, think gaming)
• Availability: Fri 0800 - Sun 1500
• Notes: Has a big, round board table in it

• Use: ?
• Seats (each side):
  • 70 Theater (our normal layout)
  • 36 Classroom (normal with rows of tables)
  • 50 Banquet (rounds, think gaming)
  • Availability: Fri 0800 - Sun 1500

• Use: ?
• Seats (each side):
  • 50 Theater (our normal layout)
  • 30 Classroom (normal with rows of tables)
  • 40 Banquet (rounds, think gaming)
• Availability: Thu 0800 - Sun 1500

• Use: ?
• Seats: ~15
• Availability: Thu 0800 - Sun 1200

• Use: ?
• Seats: ~22
• Availability: Thu 0800 - Sun 1500

• Use: ?
• Seats: ~15
• Availability: Thu 0800 - Sun 1200

• Use: Hotel Liaison Office
• Dimensions: 18'6“x12'x8'6”
• Seats: 8 as boardroom
• Availability: Thu 0800 - Sun 1200

• Use: ?
• Dimensions: 15'x18'x9'6“
• Seats: ~15 as boardroom
• Availability: Thu 0800 - Sun 1200

• Use: ConSuite
• Availability: Thu 1200 - Sun 1500
• Planning:
  • Rooms 401, 402, 403, 404
  • Beds removed from 402 & 404 (free)
  • Cleaning daily at $100/day ($400)
  • Banquet supplies (tables, linens, etc) offered gratis
  • Dining supplies available with payment

• Use: Registration
• Availability: Thu 0800 - Sun 1500
• Notes:
  • Has lockable storage room behind
  • Two reg desks…can probably seat 2 individuals per desk
  • Space for a table for reg materials off to the side

• Use: Operations
• Availability: Thu 0800 - Sun 1200

• 670 room nights
  • Thu/Sun: 35 rooms each
  • Fri/Sat: 300 rooms each
• Must hit 80% of total room block to avoid penalties
  • 536 rooms or more
  • Penalty is simply the difference between pickup and room block minimum

• Guest Room: $99/night
• Parlor-only Suite: $139/night
  • Includes fold-out couch and murphy bed, but no adjoining bedroom
  • Only 8 in inventory
• VIP Suite w/Bar: $279/night
  • Includes adjoined king bedroom
  • Suite has fold-out couch and/or murphy bed
• State and local taxes excluded from price (around 14% usually)

• 1 for 25
  • Application is as follows:
    • Standard: 1
    • Regency Club: 2
    • VIP One-Bedroom: 3
    • VIP Two-Bedroom: 4

• Reservations can be made at a website https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=3411515
• Phone reservations: (888) 421-1442
  • The hotel strongly desires that we push people toward the web system

• We do not have any food storage space arranged for in the hotel fridge/freezers
• Suggest that we purchase/rent inexpensive medium refrigerator to keep cold food in for storage

• Currently working on arranging for ConTV

• Dedicated Internet Circuit provided by hotel
• $500/first day, $250/day after
  • $1,000 total

• Extended hours are arranged for pool and fitness
• Accessible until 2am Friday and Saturday nights (Saturday/Sunday morning)

• No liquor can be served in the hospitality suite (Consuite)
  • Note: You can drink your liquor there, but you the con does not serve liquor.
• Beer can be served in the hospitality suite, but must remain in the suite
• The only food and/or beverage allowed on the ground two floors (function or banquet areas) are those provided by the hotel

• Party rooms can have beds removed for $139
  • This includes up to 2 cocktail rounds and 10 chairs delivered
• 2 cocktail rounds and 10 chairs can be ordered for $30
  • Individual chairs/tables cannot be ordered ala carte

• June (with walkthrough)
• August
• November
• February (18th)
• March (18th)
• April (15th, with walkthrough)