Penguicon.info

http://dearborn.hyatt.com
600 Town Center Drive
Dearborn, Michigan, USA 48126-2793
Reservations: https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=3411515

Hotel Liaisons: Jer Lance & Nuri Gocay (Go here to see what's going on with the hotel)

• Doubles: 369
• Kings: 376
• Suites: 27
  • 8 Parlor-only

• 670 room nights
  • Thu/Sun: 35 rooms each
  • Fri/Sat: 300 rooms each
• Must hit 80% of total room block to avoid penalties
  • 536 rooms or more
  • Penalty is simply the difference between pickup and room block minimum

• Guest Room: $99/night
• Parlor-only Suite: $139/night
  • Includes fold-out couch and murphy bed, but no adjoining bedroom
  • Only 8 in inventory
• VIP Suite w/Bar: $279/night
  • Includes adjoined king bedroom
  • Suite has fold-out couch and/or murphy bed
• State and local taxes excluded from price (around 14% usually)

• 1 for 25
  • Application is as follows:
    • Standard: 1
    • Regency Club: 2
    • VIP One-Bedroom: 3
    • VIP Two-Bedroom: 4

• Reservations can be made at a website https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=3411515
• Phone reservations: (888) 421-1442
  • The hotel strongly desires that we push people toward the web system

• Model T
  • Use:
  • Seats: ~15
  • Thu 0800 - Sun 1200
• Thomas
  • Use:
  • Seats: ~22
  • Thu 0800 - Sun 1500
• Franklin
  • Use:
  • Seats: ~15
  • Thu 0800 - Sun 1200

• Rolls / Royce
  • Use:
  • Seats (each side):
    • 50 Theater (our normal layout)
    • 30 Classroom (normal with rows of tables)
    • 40 Banquet (rounds, think gaming)
  • Fri 0800 - Sun 1500
• Pierce / Arrow
  • Use:
  • Seats (each side):
    • 50 Theater (our normal layout)
    • 30 Classroom (normal with rows of tables)
    • 40 Banquet (rounds, think gaming)
  • Fri 0800 - Sun 1500
• Stearns / Knight
  • Use:
  • Seats (each side):
    • 50 Theater (our normal layout)
    • 30 Classroom (normal with rows of tables)
    • 40 Banquet (rounds, think gaming)
  • Fri 0800 - Sun 1500
• Cord
  • Use:
  • Seats:
    • 50 Theater (our normal layout)
    • 30 Classroom (normal with rows of tables)
    • 40 Banquet (rounds, think gaming)
  • Fri 0800 - Sun 1500
• Stanley / Steamer
  • Use:
  • Seats (each side):
    • 70 Theater (our normal layout)
    • 36 Classroom (normal with rows of tables)
    • 50 Banquet (rounds, think gaming)
  • Fri 0800 - Sun 1500
• Bugatti / Royale
  • Use:
  • Seats (each side):
    • 50 Theater (our normal layout)
    • 30 Classroom (normal with rows of tables)
    • 40 Banquet (rounds, think gaming)
  • Thu 0800 - Sun 1500

• Grand Ballroom (Springwells)
  • Use: Dealer's Room / Booth Fair
  • Max Booths: ~65
    • First 60 are complementary
    • Additional vendors at $25/vendor
  • Fri 0800 - Sun 1800
  • Planning
    • Load in/out must happen through loading area
      • Security: $35/hour, 4-hour minimum
    • Overnight Security must be purchased
      • Also $35/hour?
• Grand Ballroom (Dearborn)
  • Use: Big-Top Events
  • Seats:
    • 550 Theater (our normal layout)
    • 350 Classroom (normal with rows of tables)
    • 390 Banquet (rounds, think gaming)
  • Fri 0800 - Sun 1500
  • Planning
    • Stage, podium, need A/V setup
    • Stays in theater-style seating
• Grand Foyer
  • Use: Tabletop Gaming
  • Seating: ? We're working on that…
• Marquis
  • Use:
  • Seats:
    • 325 Theater (our normal layout)
    • 225 Classroom (normal with rows of tables)
    • 350 Banquet (rounds, think gaming)
  • Fri 0800 - Sun 1500
• Desoto A & B
  • Use:
  • Seats:
    • 210 (A:80 /B:130 ) Theater (our normal layout)
    • 126 (A:45 /B:72 ) Classroom (normal with rows of tables)
    • 220 (A:50 /B:70 ) Banquet (rounds, think gaming)
  • Fri 0800 - Sun 1500

• Desoto Office
  • Use: Hotel Liaison Office
  • Seats: 8 as boardroom
  • Thu 0800 - Sun 1200
• Stutz
  • Use: Operations?
  • Seats: ~15 as boardroom
  • Thu 0800 - Sun 1200

• Hospitality Suite & Storage
  • Use: ConSuite
  • Thu 1200 - Sun 1500
  • Planning
    • Rooms 401, 402, 403, 404
    • Beds removed from 402 & 404 (free)
    • Cleaning daily at $100/day ($400)
    • Banquet supplies (tables, linens, etc) offered gratis
    • Dining supplies available with payment
• Registration Desks & Office
  • Use: Registration
  • Thu 0800 - Sun 1500
• Grand Coat Room
  • Use: Game Library?
  • Thu 0800 - Sun 1200

• We do not have any food storage space arranged for in the hotel fridge/freezers
• Suggest that we purchase/rent inexpensive medium refrigerator to keep cold food in for storage

• Currently working on arranging for ConTV

• Dedicated Internet Circuit provided by hotel
• $500/first day, $250/day after
  • $1,000 total

• Extended hours are arranged for pool and fitness
• Accessible until 2am Friday and Saturday nights (Saturday/Sunday morning)

• No liquor can be served in the hospitality suite (Consuite)
  • Note: You can drink your liquor there, but you the con does not serve liquor.
• Beer can be served in the hospitality suite, but must remain in the suite
• The only food and/or beverage allowed on the ground two floors (function or banquet areas) are those provided by the hotel

• Party rooms can have beds removed for $139
  • This includes up to 2 cocktail rounds and 10 chairs delivered
• 2 cocktail rounds and 10 chairs can be ordered for $30
  • Individual chairs/tables cannot be ordered ala carte

• June (with walkthrough)
• August
• November
• February (18th)
• March (18th)
• April (15th, with walkthrough)