Penguicon 2013

Things I should do daily: check emails, respond to emails

Things I should do monthly: check-in with Concom, hold a planning meeting, coordinate meetups/smos, organize an outing for marketing sponsorship and support of the community, make sure open staff positions get filled

5/3/2012

It's been about a week since the convention now and I'm trying to get organized and prepared to run the community and convention for 2013. I'm a little bit excited and a little bit terrified. Here is my todo list from today.

• Settling up the programming budget (5/19 - done)
• updating the wiki - ongoing
• shouting out to the community about upcoming meetups (5/19 May and June done)
• personally thanking my programming staff and panelists (done)
• making a list of open positions (5/19 done)
• working on setting up the wrap up meeting (done)
• gathering information on local events that we can participate in (Mini-Maker Faire, etc. - ongoing)
• sorting random notes I wrote down at con hoping to remember what amazing ideas these must have been at 4am sunday morning
• trying to stay awake

I think that's enough for one day, don't ya think?

5/7/2012

Still re-adjusting after con, much left to do to not only finish up 2012, but also to start out 2013 right:

• Settling up the programming budget - Waiting for Tech, double checking with other track heads, finishing my last expense report (5/19, hoping this is done)
• updating the wiki (ongoing)
• shouting out to the community about upcoming meetups - Baconfest, Mini-Maker Faire (5/19, added art shows that are awesome!)
• personally thanking my programming staff and panelists (done)
• making a list of open positions - Passed on to concom to fill in 5/19 taking to wrap-up
• working on setting up the wrap up meeting - Hyatt Dearborn Closing, um, what?!? (meeting set, hotel for 2013 not set)
• gathering information on local events that we can participate in (Mini-Maker Faire, Maker Faire, OLFetc.) - calling out for staff, gathering info.
• sorting random notes I wrote down at con hoping to remember what amazing ideas these must have been at 4am sunday morning - just a few left
• trying to stay awake - getting easier with each day
• making new business cards (5/19)
• possible ideas for a pcon staff shirt for summer events??? (ordered)
• gathering feedback (ongoing)
• setting goals (5/19)
• update web presence/Update Green Blog (done)
• GOH list (5/19, possibles listed, needing contact info. and possibly more suggestions)
• nifty list (5/19, found the wiki page for PAST Nifty and Goh list)
• big events list (5/19)

5/8/2012

• filling open positions (ongoing)

5/10/2012

• planning wrap-up party/hand off meeting (done)

5/11/2012

• adding the date in various locations that I somehow missed concerning the wrap-up mtg… oopsies!
• learned that adding multiple addresses into a post to the list gets me bounced, sad :(
• completed Mini-Maker Faire Application (done)

5/17/2012

• Received application acceptance from Mini-Maker Faire - YAY!
• (5/19) Still needs more staff

** 5/18/2012

• Baked yummy delicious chocolate chip marzipan for the party tomorrow - yummy yummy goodness :)

5/19/2012 *Created an agenda and a list of people I need to talk to for tonight's meeting and party

• open positions list
• sorting random notes I wrote down at con
• making new business cards
• setting goals
• 2013 budget
• 2013 Hotel
• Project for Maker-Faire
• website
• wiki faq
• year round staff shirts

5/26/2012

• opened conchair@ email address for the first time - sighed with relief at the neat and organized manner as well as the small number of emails needing immediate responses - yay!
• baking for the picnic tomorrow
• making contacts for the upcoming meetings

* email revisions and wiki pages for new people

5/27/2012 Penguicon Planting Picnic

6/2/2012 Mini - Maker Faire

6/30/2012 Holy Moly Time flies!!!! We had an awesomely productive meeting today!!! 2012-06-30-concommeeting

7/12/2012

• Catching up on emails, Added meetups and meetings to the wiki and website
• Follow up on all paper notes randomly handed to me at various meetings

8/25/2012 PenguiCampOut and Planning Meeting

9/20/2012 I got a new full time job, finally gave up working part time in 3 different places!!! YAAAY! Now, to make sure I can figure out a balanced schedule…

9/23/2012 Renfest Meetup After-party at Tim Downings

9/28-30/2012 OLF

10/6/2012 Preparing the agenda for tomorrow's meeting

10/7/2012 Planning Meeting

• lanyard raffle at registration
• website what?
• registration rates versus work versus benefits - comments???
• dealer's applications, layout
• Dealer's Applications due January 1 (this includes all Dealer's, Vendors, Musicians, Artists, Organizations or Individuals wish to receive any MONEY for any GOODS or SERVICES at any point during our time at the hotel - please plan accordingly)

10/20/13 Ubuntu Release Party: Royal Oak Brewery

11/11/13

• Planning Meeting

12/16/13

• Planning Meeting - Decided on a Hotel with our new liason Nuri and those present for the meeting.

1/1/13

• Announced the coming of our 2013 event!
• Registration updates:

Staff (those working under Concom for the duration of the planning year, those individuals who dedicate 8 hours or more during the weekend of the convention to s specific and planned out task): $25

Panelists(3 panels or more): $30

Concom: $35

Anyone before February 1: $35 Anyone before March 1: $45 Anyone before April 1: $50

One day pass - good for only one day - Friday, Saturday OR Sunday: $30

Full Price at the Door: $55

1/12/13

• Attended the board Meeting to discuss the budget approval. They gave input on where cuts can be made because they cut 10k from our requested total. Back to the drawing board…

1/20/13

• Planning Meeting at ConFusion

1/24/13 Catching up on emails and planning…

1/26/13

• Still fine tuning the budget. It's hard to please everyone and there's generally no fair or easy way to make these cuts. It's also hard to wait for people to say what they can and cannot live without. Finally did figure out that if we only spend what we are allow and we have about 1003 paying attendees that we will then start to make money. It's only a guesstimate but it gives me a point of possible reference to aim for.

2/2/13

• More and more emails…
• Checking the wiki and website for needed updates and revisions.
• Slowly enhancing my WOW toons (Sparrowjane and Conchairra - friend me) on Undermine, Guild: Night Shift available to all the penguins and polar bears (or pandas) of our worlds.

2/4/13

• Agenda items for upcoming meeting on the 9th:

1. Announce Gohs, request Liasons
2. Start College Tour Sign Ups
3. Check for updates on AV, game library, ribbons, marketing, sponsorship…
4. Remind Concom and Staff to peruse the website and wiki for typos, errors, content updates, etc.