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//** Penguicon 2012 Concom Meeting **// \\
15 April, 2012
====== Meeting Announcement ======
15 April at the Regency Hyatt Dearborn, gather at 11am, meeting at 12pm promptly

**Meeting officially started at 12:00pm**

====== Attendance ======
=====ConCom=====
  * [[people:chuckchild|Chuck Child]] - [[:ConChair]]
  * [[people:jerlance|Jer Lance]] - [[:Facilities]]
  * [[people:sarahslovik|Sarah Slovik]] - [[:Programming]]
  * [[people:cylithriadubois|Cylithria Dubois]] - [[:Hospitality]]
  * [[people:amandalong-adams|Amanda Long-Adams]] - [[:Treasurer]]
  * [[people:christinebender|Christine Bender]] - [[:Operations]]

=====Staff=====
  * [[people:jameshice|James Hice]] - [[:Communications]]
  * [[people:timslovik|Tim Slovik]] - [[:Mayhem]]
  * [[people:angiefox|Angie Fox]] - [[:dealersroom|Dealer's Room]]
  * [[people:gibsonnichols|Gibson Nichols]] - Videoing? Videography? Viddies
  * [[people:jonwallace|Jon Wallace]] - [[:Marketing]]
  * [[people:alanmajorovic|Alan Majorovic]] - [[:Volunteers]]
  * [[people:maratynan|Mara Tynan]] - [[:programops|Program Ops]]
  * [[people:mattarnold|Matt Arnold]] - [[:programbook|Program Book]]
  * [[people:lucykennedy|Lucy Kennedy]] - [[:foodtrack|Food Track]]
  * Ryan Carey - Video Games
  * Anna Carey - Volunteers
  * Mel Gilchrist - Charity
  * Jody Raiford - Eco Track
  * Katie Russ - Conchair Handler
  * Nicole Weltman - Zombie Walk & Consuite
  * Jamie Liss - Drag Show
  * Randy Bradakis - GoH Wrangler
  * Ryan Shipman - Gaming

======Individual Reporting======
======ConCom======
===== Conchair =====
  * Program book
    * Jer needs to update hotel thingie asap
    * Use Penguins from Fes Works for program book cover
    * Outstanding (missing)
      * Gettys photograph
      * Scrub Club Records photo
      * Fes Works photo
      * Philip Proefrock photo
    * Proof draft of keepsake book on Monday
    * Price: $3,000
      * 1,300 souvenir books
      * somewhat less of schedules
      * books delivered
  * T-Shirts
    * Art sent to Off-World  
      * XL for Charity
      * 3 XL for Vols

===== Treasurer =====
  * Nothing to report
  * If you have receipts, get them turned in asap
  * Expense forms are on the wiki (search for 'Expense Reports')

===== Operations =====
  * Phone and Internet in coat closet (jer, don't fuck this up)
  * We need to make sure we have passwords for VM & Probs Twitter
  * Signs (sent an email to Matt)
    * Rage Bukkake
  * No more sponsorship person
    * Sad panda
    * Rage Bukkake about the sponsorship page
  * Get Ops your cellphone number
  * Game library in Ops 

===== Programming =====
  * Hi
  * Final revision of the actual schedule (including conflicts) ends today
    * All future changes are in errata and online DB
    * DB is crazy easy available online
    * Can we print the link on the back of the badge
  * Panelist problems
    * Jim Gettys on only one panel
    * Names not on mass panels
    * If you find problems, send via email
  * If you have a signup sheet for your panel (like for a tasting or something) get it to Ops ASAP 
  * So many things are happening behind me (jer)

===== Registration =====
  * Deadline for staff lists is Saturday...or else
  * I'm Canadian pretty much now

===== Hospitality =====
  * Good morning Cylithria
  * Whiteboards in the car for ops to repair
  * Beer
    * Woodchuck
    * Dead Guy
    * Oberon
    * Ellie's Brown
    * Mark is going to train staff...and will be on call for emergencies
    * CO2 comes with Jockey box?
    * Amanda produced food purchase receipts
  * Alcohol waiver rules look good
    * Jer will print and bring to con
  * We can rent a fridge
  * LN2 delivery 3pm on Friday
    * They will contact Jer
    * LN2 ingredient list is in
  * Open Soda and Beer in ConSuite Main (401)
    * Midnight panel
  * 'Meals' around LN2 IC times

===== Facilities =====
  * Load-in
    * Thursday
      * Noon - 4
    *  Friday
      * Noon - 6
  * Load-Out
    * Sunday
      * 2 - 6
    * Monday
      * 10 - 2
  * Hotel Rooms
  * Jer, could you get around to asking the fucking hotel if we can plug our shit into the fucking TVs
    * Not actual poop, computers...
    * Yes, but it costs money, so no

======Staff======
=====Eco Track=====
  * Can we put boxes for badge holders at the exit
    * Sure?

=====Charity=====
  * Budget? Nope
  * T-Shirt? Yep
  * Bone-Marrow? 
    * Panel time
    * Not this year...absolutely for next year

=====WoW Game=====
  * If you don't want to be a gate-post or quest-end, please let Jamie know

=====Legionnaires=====
  * 712 confirmed volunteer hours
  * Don't just show up asking for a volunteers

======Next Meetings======
  * Well, there will be this little convention in a bit...

======SMOS Dinners======
  * SMOS at LOCATION place DATE. 
  * If you want to throw a SMOS dinner or party, please contact us at chair@penguicon.org

Meeting proper adjourned at 2:54pm by **Jer**.