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--- minutes:2012-03-18-concommeeting [2012/03/19 00:24] – jer
+++ minutes:2012-03-18-concommeeting [2017/01/14 14:24] (current) – external edit 127.0.0.1
@@ Line 1: / Line 1: @@
-// Penguicon 2012 Concom Meeting **// \\
+//** Penguicon 2012 Concom Meeting **// \\
-March 19, 2012
+ March, 2012
 ====== Meeting Announcement ======
- March at the Regency Hyatt Dearborn , gather at 1100, meeting at 1200 promptly
+ March at the Regency Hyatt Dearborn, gather at 11am, meeting at 12pm promptly
-Meeting officially started at 12:16pm**
+**Meeting officially started at 12:26pm** (after waiting for the conchair to arrive)
 ====== Attendance ======
 =====ConCom=====
   * [[people:JerLance ]] - [[:Facilities]]
   * [[people:SarahSlovik ]] - [[:Programming]]
   * [[people:CylithriaDuBois ]] - [[:Hospitality]]
   * [[people:AmandaLongAdams ]] - [[:Treasurer]]
   * [[people:ChristineBender ]] - [[:Operations]]
 =====Missing Concom======
   * [[people:ChuckChild ]] - [[:ConChair]]
   * [[people:AaronThul ]] - [[:Registration]]
 =====Staff=====
-  * Krunal Desai (Tech Track)
+  * Krunal Desai (Tech Track)
   * Randy Bradakis (Celebrities)
   * Lucy Kennedy (Food Track)
   * Chris Krieger (LAN)
   * Ger Lance (Scalzi Liaison)
   * Gibson Nichols (Video)
-  * Dan Eakin (Logistics)
+  * Dan Eckerd (Logistics)
   * Melissa Gilchrist (Charity)
   * Jody Raiford (Eco Track)
   * Marah Tynan (Program Ops)
   * Gerald Gentry
   * Kerri Springer
   * Ryan Carey (Videogame Track)
   * Anna Carey (Legion of Doom)
   * Scott Kennedy (All kinda shit)
   * Adrian (Marketing Assistant)
   * Jon Wallace (Marketing)
-  * Ryan Shipman (Possible Gaming)
+  * Ryan Shipman (Gaming)
-  * Person here with Ryan (Possible Gaming as well)
+  * Person here with Ryan (Gaming Staff)
   * Tim Slovik (Life, Masquerade, MaYheM)
   * Jamie Liss (Drag Show & WOW Game)
   * Jackson Turner (ConSuite Staff)
   * Nicole Weltman (Zombie Walk & ConSuite Staff) (Dimples)
   * Empire Ramirez (Music Track)
 ======Individual Reporting======
 ======ConCom======
 ===== Conchair =====
-  *  Where the fuck is the conchair?
+  * Where the fuck is the conchair?
-    * Nothing to report, other than absence
+    * Nothing to report, other than absence
   * T-shirts
-    * Matt will have art shortly
+    * Matt will have art shortly
-    * Offworld has a booth
+    * Offworld has a booth
-    * Matt has our historical numbers
+    * Matt has our historical numbers
-    * Jer will put together a list of shirts to purchase for the con and pass on to offworld/angie (this week)
+    * Jer will put together a list of shirts to purchase for the con and pass on to offworld/angie (this week)
-    * Sarah dodged that bullet...slacker
+    * Sarah dodged that bullet...slacker
 ===== Treasurer =====
-  * Geeks with Guns is added to the budget sort of on the say so of Jer Lance and Randy Bradakis
+  * Geeks with Guns is added to the budget sort of on the say so of Jer Lance and Randy Bradakis
-    * No conchair, decisions happen anyway
+    * No conchair, decisions happen anyway
   * B.Bower getting his reimbursement...
-    * Amanda will pass on to Jer
+    * Amanda will pass on to Jer
-    * Jer will follow up
+    * Jer will follow up
-    * No conchair, decisions happen anyway
+    * No conchair, decisions happen anyway
   * Following up on mystery payment with Angie Fox
 ===== Operations =====
-  * Can they get the whiteboards right away...
+  * Can they get the whiteboards right away...
-    * Coordinated with Logistics
+    * Coordinated with Logistics
   * Penguicon Branded Dice
-    * ~$500...perhaps next year (will take too long this year)
+    * ~$500...perhaps next year (will take too long this year)
-  * Volunteers
+  * Legion of Doom (Formerly Volunteers)
-    * Nobody has asked for a single volunteer
+    * Nobody has asked for a single volunteer
-    * Anna has infinity folks, but has deadlines: 7th April is deadline for requesting volunteers
+      * We're told that's probably not good
-      * Anything requested after that is unlikely to be filled
+    * Anna has infinity folks, but has deadlines: 7th April is deadline for requesting volunteers
-  * If you have marketing materials like the clings, please email marketing@ to let him now
+      * Anything requested after that is unlikely to be filled
-  * Whuffie
+    * If you have marketing materials like the clings, please email marketing@ to let him now
-    * Needs to have our account number printed on it
+  * Whuffie
-      * Jer will email it to Anna
+    * Needs to have our account number printed on it
-    * Hotel will accept it for cash & carry
+      * Jer will email it to Anna
-    * Hotel needs example copies one week out
+    * Hotel will accept it for cash & carry
+    * Hotel needs example copies one week out
 ===== Programming =====
-  * Thank you all for your patience...I was sick and you were all awesome!!!
+  * Sarah: "Thank you all for your patience...I was sick and you were all awesome!!!"
-  * We look like dicks to panelists...Sarah will do a better job and track heads should do
+  * A concern: We look like dicks to panelists...Sarah will do a better job of returning communications and track heads should do the same
-    * How many program items for GoHs
+  * How many program items for GoHs
-    * GoH Dinner/Opening Ceremonies/Closing Ceremonies/+3 Hours of Programming
+    * GoH Dinner/Opening Ceremonies/Closing Ceremonies/+3 Hours of Programming
   * Make sure your staff/panelists/etc know what category they fall into and what they are getting in exchange
-  * Ribbons need to be arranged by participants in advance next year!!!
+  * Ribbons need to be arranged by participants in advance next year!!!
   * Midnight Techno Yoga
-    * What an awesome name
+    * What an awesome name
-    * Will be supplying waiver for participants...will share with con first
+    * Will be supplying waiver for participants...will share with con first
   * Charity food drive
-    * If we don't get much, Jer will drop off
+    * If we don't get much, Jer will drop off
-    * Ops will guard the box
+    * Ops will guard the box
-    * Buying 100 ribbons from Jer's budget
+    * Buying 100 ribbons from Jer's budget
   * Will have info for Program Ops no later than 1 week out from Con
   * Main Stage Scheduling
-    * Friday Night:
+    * Friday Night:
-      * Opening Ceremonies at 8pm
+      * Opening Ceremonies at 8pm
-      * Drag show at 9pm
+      * Drag show at 9pm
-    * Saturday Afternoon:
+    * Saturday Afternoon:
-      *  Masquerade..ending at 6pm
+      * Masquerade..ending at 6pm
-    * Saturday Evening:
+    * Saturday Evening:
-      *  Music show...~7-10
+      * Music show...~7-10
   * Rock Band
-    * In Music Track Room
+    * In Music Track Room
-    * Chris Krieger will help with AV setup for this
+    * Chris Krieger will help with AV setup for this
-    * Need TV setup for this for players too!
+    * Need TV setup for this for players too!
   * Gaming Room
-    * Ryan is new gaming track head
+    * Ryan is new gaming track head
-    * Everyone who wants to help should contact gaming@
+    * Everyone who wants to help should contact gaming@
-  * New game show...brick challenge....info on the website
+    * Ops will manage gaming library checkouts, etc
-  * Ubuntu MI Release
+  * New game show...brick challenge....info on the website
-    * Friday shindig
+  * Ubuntu MI Release
-    * Con will subsidized rates down to bar levels
+    * Friday shindig
-  * Sken is doing things with Sarah
+    * Con will subsidized rates down to bar levels
-  * Geek Prom
+  * Sken is doing things with Sarah
-    * cash bar, RSVP driven hors d'overs
+  * Geek Prom
-  * MPCon
+    * Cash bar, RSVP driven hors d'overs
-    * Event will cost a grand
+  * MPCon
-    * It is on. In Marquis. No up-charge...attendance first-come first served with reservation list
+    * Event will cost a grand
-    * Computer Lounge will be in here
+    * It is on. In Marquis. No up-charge...attendance first-come first served with reservation list
-  * Gaming has a head now...yay!
+    * Computer Lounge will be in here
-    * Ops will manage gaming library checkouts, etc
+  * Jer will obtain pricing for GoH dinner w/tentative agreement to stay here per ConChair Pro Tem Randy Bradakis
-  * Pricing for GoH dinner w/tentative agreement to stay here per ConChair Pro Tem Randy Bradakis
+  * We have room for one more Tech GoH if we get one by 25 March
-  * We have room for one more Tech GoH if we get one by 25 March
 ===== Registration =====
-  *  No habla Aaron
+  * No habla Aaron
-  * Staff reg...when are they due?
+    * We knew he'd be missing in Canada...it's 2:27, do you know where your conchair is?
-    * Two weeks out?
+  * Staff reg...when are they due?
-  * Reg stuff will be in the reg storage area
+    * Two weeks out?
-  * If you do not wish to put your name in the reg database...pay in cash at the door...in a trench coat...and floppy, wide brimmed hat
+  * Reg stuff will be in the reg storage area
+  * If you do not wish to put your name in the reg database...pay in cash at the door...in a trench coat...and floppy, wide brimmed hat
 ===== Hospitality =====
-  * Alcohol
+  * Alcohol
-    * Alcohol cannot leave the consuite...period. Even if it's not ours.
+    * Alcohol cannot leave the consuite...period. Even if it's not ours.
-    * Service is only between noon and 2am
+    * Service is only between noon and 2am
-    * What beer do we want?
+    * What beer do we want?
   * GoH Dinner Dessert Reception
   * Logistics...bigger truck?
-    * 24' truck...price is going up...
+    * 24' truck...price is going up...
   * Open Soda Hack of Honor
-    * Anthony Distill
+    * Anthony Distill
-    * Lithie will email asshat@ to coordinate with Randy
+    * Lithie will email asshat@ to coordinate with Randy
-    * Flavor contest...Jer's Cream Soda flavor...
+    * Flavor contest...Jer's Cream Soda flavor...
   * Cold storage
-    * Jer needs to talk to the hotel about a fridge
+    * Jer needs to talk to the hotel about a fridge
   * Has room for consuite staff (4 more)
 ===== Facilities =====
-  * Roaming parties:
+  * Roaming parties:
-    * Okay, provided they follow rules that I'm  not giving you here...contact me for them. Me is Jer.
+    * Okay, provided they follow rules that I'm not giving you here...contact me for them. Me is Jer.
   * WOW Game is going to email description of things that will be in the lobby for game
   * Getting a bigger truck.
   * ConTV is on...when on/off?
 ======Next Meetings======
-  * April 15th ConCom...Regency Hyatt Dearborn...11am gathering, meeting starts at 12
+  * April 15th ConCom...Regency Hyatt Dearborn, 11am gathering, 12pm meeting (there will be a limited walkthrough)
+  * If the conchair isn't terribly busy...it might be a good idea to throw this on the calendar for a brief appearance or a drop in or something
 ======SMOS Dinners======
   * SMOS at LOCATION place DATE.
   * If you want to throw a SMOS dinner or party, please contact us at [email protected]
-Meeting proper adjourned at 3:20pm by **Jer**.
+Meeting proper adjourned at 3:20pm by **Jer** and **ConChair Pro Tem Randy**.