minutes:2012-02-05-concommeeting
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| minutes:2012-02-05-concommeeting [2012/02/07 14:59] – created waldo | minutes:2012-02-05-concommeeting [2017/01/14 14:24] (current) – external edit 127.0.0.1 | ||
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| - | Penguicon Concom Meeting, Feb 5, 2012, started noon, ended 3:30 PM | + | ====== |
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| + | |||
| + | Feb 5, 2012, started noon, ended 3:30 PM | ||
| In attendance, in alphabetical order: | In attendance, in alphabetical order: | ||
| - | Audrey | + | * Unordered List ItemAudrey |
| - | Chuck Child, Conchair | + | |
| - | Clint " | + | |
| - | Cylithria Dubois, Head of Hospitality | + | |
| - | Dan " | + | |
| - | Jamie Liss, drag show | + | |
| - | James Hice, Communication | + | |
| - | Jody Raiford, Eco Track | + | |
| - | Jon Wallace | + | |
| - | Keliin Parsons | + | |
| - | Matt Arnold, Program Book | + | |
| - | Mel Gilchrist | + | |
| - | Scott Kennedy | + | |
| - | Sparrow Slovik, Head of Programming | + | |
| + | |||
| + | ===== bring a 1st time attendee incentive program ===== | ||
| Audrey suggested a program to give a $5 reimbursement to anyone who | Audrey suggested a program to give a $5 reimbursement to anyone who | ||
| - | invited a first-time attendee to Penguicon. We talked about how it has | + | invited a first-time attendee to Penguicon. |
| + | We talked about how it has | ||
| been done before and went really well. We put a field in the | been done before and went really well. We put a field in the | ||
| registration form "If this will be your first Penguicon, who invited | registration form "If this will be your first Penguicon, who invited | ||
| you?" Everyone seemed to like this idea. Chuck likes the idea but says | you?" Everyone seemed to like this idea. Chuck likes the idea but says | ||
| our first priority is to get our registration system working at all. | our first priority is to get our registration system working at all. | ||
| + | |||
| + | ===== pre-con marketing party ===== | ||
| Party on the 17th at the hotel will be for marketing purposes. We will | Party on the 17th at the hotel will be for marketing purposes. We will | ||
| take pictures and video of the hotel. Convention will provide pizza, | take pictures and video of the hotel. Convention will provide pizza, | ||
| snacks, soda, in the consuite space. | snacks, soda, in the consuite space. | ||
| + | |||
| + | ===== GoH ===== | ||
| There was a discussion of Guests of Honor. | There was a discussion of Guests of Honor. | ||
| + | |||
| + | ===== food and consuite stuff===== | ||
| Cylithria asked if we have cold food storage. No. Who arranges for | Cylithria asked if we have cold food storage. No. Who arranges for | ||
| Line 52: | Line 64: | ||
| Mel will look into food trucks that might wish to come to the parking | Mel will look into food trucks that might wish to come to the parking | ||
| lot; Chuck will talk to Jer about whether the hotel has a problem with | lot; Chuck will talk to Jer about whether the hotel has a problem with | ||
| - | mobile vending. | + | mobile vending.\\ |
| + | -- it has been noted that we should not to do this\\ | ||
| + | \\ | ||
| + | ===== marketing ===== | ||
| + | |||
| Scott wanted to talk about marketing Penguicon in new ways. Jody | Scott wanted to talk about marketing Penguicon in new ways. Jody | ||
| suggested we go back to putting ads on podcasts. Cylithria will submit | suggested we go back to putting ads on podcasts. Cylithria will submit | ||
| press releases to the papers two weeks before con. Matt will forward | press releases to the papers two weeks before con. Matt will forward | ||
| our past press release to her and Audrey. | our past press release to her and Audrey. | ||
| + | |||
| + | ===== programming ===== | ||
| Sparrow says we have an online presenter application that goes into a | Sparrow says we have an online presenter application that goes into a | ||
| Line 73: | Line 91: | ||
| Sparrow says everyone needs to provide their own storage. Penguicon | Sparrow says everyone needs to provide their own storage. Penguicon | ||
| cannot provide storage to people. | cannot provide storage to people. | ||
| + | |||
| + | ===== con chair ===== | ||
| In answer to a question from Mel, Chuck says, although the Head of | In answer to a question from Mel, Chuck says, although the Head of | ||
| Line 81: | Line 101: | ||
| Chuck says he will ask the board of directors if he can remove the "if | Chuck says he will ask the board of directors if he can remove the "if | ||
| the con breaks even" caveat. | the con breaks even" caveat. | ||
| + | |||
| + | ===== Acme Delivery ===== | ||
| Orvan the Delivery Ox is looking for ideas of things to deliver to | Orvan the Delivery Ox is looking for ideas of things to deliver to | ||
| people at the convention. http:// | people at the convention. http:// | ||
| Or email the Ox at: orvan_ox [at] acme-delivery [dot] com | Or email the Ox at: orvan_ox [at] acme-delivery [dot] com | ||
| + | |||
| + | ===== more business ===== | ||
| Keliin volunteered to be the photographer for the Geek Prom. She also | Keliin volunteered to be the photographer for the Geek Prom. She also | ||
| Line 100: | Line 124: | ||
| Origami Yoda should be in the notes. | Origami Yoda should be in the notes. | ||
| + | |||
| + | ===== next meeting ===== | ||
| The next meeting is February 18 at the Hyatt Regency Dearborn. | The next meeting is February 18 at the Hyatt Regency Dearborn. | ||
| Pre-meeting at 11AM, meeting 12 to 3 PM. | Pre-meeting at 11AM, meeting 12 to 3 PM. | ||
| + | |||
| + | ===== closing ===== | ||
| Meeting ended at 3:30 PM. | Meeting ended at 3:30 PM. | ||
minutes/2012-02-05-concommeeting.1328626762.txt.gz · Last modified: 2017/01/14 14:24 (external edit)