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--- minutes:2010-02-06-concommeeting [2010/01/26 18:21] – tjagoda
+++ minutes:2010-02-06-concommeeting [2017/01/14 14:24] (current) – external edit 127.0.0.1
@@ Line 4: / Line 4: @@
 February 2010 at Randy's house. Pre-meeting at noon, meeting promptly starts at 1pm.
-**Meeting officially started at XX:XXpm**
+**Meeting officially started at 13:00**
 ====== Attendance ======
@@ Line 15: / Line 15: @@
   * Brian Decker - [[:Registration]]
   * Amanda Long-Adams - [[:Treasurer]]
-  * Mara Tynan - [[:Operations]]
 =====Staff=====
-  *
+  * Bradley McMahon
+  * Ron Smoth Blanchett
+  * Dan Eckerd
+  * Bill Korsak
+  * Limey Zrnich
+  * Aaron Thul
+  * Shar Nims
+  * Steve Dehart
+  * Yanni Kuznia
+  * James Hice
+  * Matt Arnold
+  * Sparrow Slovik
+  * Sheryl Bradakis
+  * Nate (i3)
+  * David Adams
+  * Laurie Adams
+  * Chris Krieger
-======Agenda======
+=====Others=====
-**Agenda:**
+  * Mark Lennigan (GWG)
+  * Curtis Girsdafjhak
+  * Aaron Mijsaihvdsn
+  * Dylan Herbert (International Relations)
-**Dealers**
+======Agenda======
-  * Ribbons
+=====Ribbons=====
-    * paid by Penguicon, not Dealer Wrangler this year?
+  * Dealers Room
-    * Count needed - 40 is accurate?
+    * paid by Penguicon
+    * Count needed - 40
     * Dark Green, Gold Lettering
-    * Remind Programming that it will probably need "Panelist" ribbons.
+  * Program Participant
+    * Style - Black with White Lett
+    * Count - 200
+  * Staff
+    * Style - Black with White Lett
+    * Count - 50
+  * ConCom
+    * Style - Black with White Lett
+    * Count - 10
+  * GoH
+    * Style - Purple with Gold Lett
+    * Count - 15
+  * Individual GoH Ribbons
+    * Traditionally each GoH gets a ribbon to hand out
+    * Styles?
+    * Wording (from GoHs?)
+    * Count - 100 each
+  * Order of the Penguin
+    * ConChair does an "award ribbon" for those that have done exemplary service
+    * Style - Randy will come up with this later
+    * Count - 15
+=====Hotel=====
   * Security
-    * Are we cleared to have a bed (2?) in the room for overnight security?
+    * 2 roll offs in Med Room for Dealer's Room
   * Power
-    * Has hotel agreed to run power as requested for main dealer area?
+    * Has hotel agreed to run power as requested for main dealer area
+  * Layouts - Mar 27 Cutoff
+  * Hallway of storage
+  * i3 Cupcake car in the hallway
+    * Need to know if wheels are non-marking,
+      * Wheels are non marking
+    * if 0 emissions
+      * No taco bell
+    * and if turning on carpet will ruin carpet
+      * No problem
+  * Lock picking panel
+    * No problem
+  * Guest Rooms (75 rn total) (with Late check-out)
+    * 2 storage (Near Consuite, across hall?)
+      * 8 rn (2 rm * 4 nights)
+    * 2 gopher
+      * 5 rn (2 rm * 1 @ 2 nights & 1 @ 3 nights)
+    * Anime/Film (Near Consuite)
+      * 2 rn (1 rm * 2 nights)
+    * Eco Track (Near Consuite, far periphery)
+      * 2 rn (1 rm * 2 nights)
+    * LN2 Room (Near Consuite)
+      * 2 rn (1 rm * 2 nights)
+    * Last year's Volunteer Hours winner
+      * 2 rn (1 rm * 2 nights)
+      * Randy will get him in touch with me
+    * ConCom Rooms (to be paid to con by members)
+      * 32 rn (8 rm * 4 nights)
+    * GoH Rooms (Quiet area)
+      * 20 rn (5 rm * 4 nights)
+        * 15 rn free
+    * Television Equipment Room (room 1709)
+      * 2 rn (1 rm * 2 nights)
+  * Suites (5 of them)
+    * Juried among all possibles who submit to [email protected] by March 15th
+      * i3 (Hackerspace Party)
+      * Barfleet
+      * Canadian Parties
+    * Purchased through convention at $150 per night rate
+    * Do they come with adjoining guest rooms?
+    * Time to start the "want to throw a party in a suite"
+      * Leaning toward folks that throw two-night parties or have someone to split nights with them
+      * Must have check in for $150 (no tax) to Treasurer nlt DATE March 30 or we move down list
+      * Suite occupants juried aside from previous year party contest winners?
+  * ConSuite
+    * When do we get the room on Friday?  Noon
+    * When do we lose it on Sunday? 3pm
+    * Where do we do pre-party and dead-dog? 14th floor suite
+  * Green Room
+    * Hotel supplied lineup of snacks
+    * Meal service for GoHs (Nifties?)
+      * Fri Dinner; Sat Breakfast, Lunch, Dinner; Sun Breakfast, Lunch
+      * Limited sub-menu for short order food for meals for GoHs
+      * Snacks provided from 1 hour before programming start to 1 hour after programming end
+        * Should be meal appropriate (breakfasty snacks in AM, etc)
+        * Available for nifties and gohs?
-**Programming** -
+=====Programming=====
   * Function Space
     * Review Preliminary Layouts
-    * 3 guest rooms for function space?
+      * What are we doing with the old furniture...Dibs?
-      * Specific room placement
+    * Chaos Machine - OK with restaurant
-    * Confirmation on how much foot traffic can be shot into back restaurant rooms
-      * Chaos Machine - OK with restaurant?
     * Determine where in parking garage parking garage programming will go
-  * People
+  * Need somebody to do film portion of film room, or film room dies
-    * Need somebody to do film portion of film room, or film room dies
+    * Please, somebody contact Randy asap
-  * Program Book
+  * Souvenir Book (Printed paper proof March 6th)
-    * Set firm date for when artwork will get here?
+    * Front matter due No Later Than 20 Feb 2010. This is a drop dead date
-    * Set firm targets for getting program book drafts out
+      * Cover art - Laurie Adams will get with Howard Tayler
-      * Content, content, content.  Determine what and when.
+      * Conchair Report - Randy Bradakis
+      * Ops - Randy (Until further notice), Jer has stuff too
+      * Hotel Information - Jer Lance, Trevor
+      * Volunteers - Anna Held-Petrak
+      * Chaos Machine - Trevor
+      * Consuite - Chuck Child
+      * Room Parties - Amanda LA and Jer
+      * Dealer's Room - Angie Fox
+      * Game Room - Bill Korsak
+      * Convention Rules - Randy Bradakis
+      * Restaurant Guide - Yanni Kuznia
+      * Howard Tayler Intro - Laurie Adams
+      * i3 Intro - Nate Blkajsdfnaskdjnkij, Bradley McMahon
+      * Karl Schroeder Intro - Dave Kletcha
+      * Marcel Gagne - Snapple (Made from the best stuff on earth)
+      * Zonker Brockmeyer - Jer Lance
+      * Network (Possibly) - Ossy
+      * If you want shit in there, email Matt (romeo, alpha, papa, echo)
+    * Schedule Book
+      * Deadline for program items is March 30th and that is a hard date
+      * Schedule Book printed paper proof is April 9th
   * Nifties/Guests
     * Pictures and Bios
@@ Line 53: / Line 167: @@
       * Have they made contact /w GoH?
     * Are questionnaires done/returned?
+      * They went out this week.
+  * Do I have any programming ops?
+=====Operations=====
+  * No more Mara
+    * If someone can handle operations, we are in need. Contact Randy ASAP
+=====Acme=====
+  * Orvan needs ideas for Acme deliveries and recipients. Announce this request on the normal Penguicon channels.
+=====Signage=====
+  * We should start considering signage...what signs will each department need.
+  * List and describe and forward such requests to the appropriate department [email protected]
 ======Individual Reporting======
 ======ConCom======
-=====Trevor=====
+=====Randy=====
-  *
+  * Spider & Jeanne Robinson
+    * Will make virtual and pre-recorded appearance?
-=====Chuck=====
+  * Music Track Info
-  *
+    * Rob Balder can not eat Jer's ass
+    * Can his nifty badge move to someone else? REQUEST DENIED *STAMP NOISE*
+  * Contact Page update
+    * Ron and Randy will doublecheck to make sure the form is actually working
+  * Geeks with Guns
+    * The Mark Lenigan that ran it for Penguicon 1.0 wants to run it again
+    * If anyone is bringing a gun, they need to ensure they contact Jer so that they won't get their room cleaned.
+    * Ron will put GWG back on the form and set up a contact email
+    * Communications needs to send out a blurb, Mark will pass on to Randy
+  * GoH questionnaire "BLAH" vs. Actual Date
+    * Need a clever acronym for BLAH that makes sense. (By Last Available H
+  * T-Shirt
+    * Randy will pass this on to Ron BLAH
+  *Positions
+    * Community Manager: Misha has been elected for Penguicon for the year
+    * Sponsorships: Needed
+    * Marketing: Chris Pate? (Tentative)
+    * Operations Head: (*wink*)
 =====Micki=====
-  *
+  * Liaisons were just put in contact with GoHs within the last few days.
+  * Trevor emailed info for Craig to Micki
+  * Liaisons should pass on to GoHs a drop dead on questionnaire of Feb 28th BLAH
+  * Track heads should get Nifty Blurbs to Micki asap or the blurbs won't happen.
+  * Spoke to BAD, BIG, Asians, FEW...working on diversifying Penguicon
 =====Jer=====
-  *
+  * Network:
+    * Prelim network design is on the wiki
+    * There will be a staff presenter network which will have priority to the Internet (second after Reg)
+    * There are not any honeypots on the network. Seriously. None. Not any.
+    * Working on a line drop from an outside provider
+    * Wireless will be provided by Cisco
+  * Lounge
+    * Design is on the wiki
+    * 10-20 terminals running Ubuntu 9.10
+    * There is room for people to bring in their own demo boxen.
+  * Logistics
+    * Boots will donate the use of his truck
+    * He might also drive
+    * Cube to hotel on Thursday
+    * Hotel to cube on Monday
+    * I need an adult!
+    * Inventory on Wiki
 =====Amanda=====
-  *
+  * Treasurer and Volunteers will be stationed at Reg on Sunday for reimbursements
+  * Room parties should be emailed to [email protected] or they will be shut down
+  * There will be a room party contest again...Amanda will provide a box to Hotel Front Desk for room party contest voting
+    * Needs to hear from Limey about giving away a free membership in contest
 =====Brian=====
-  *
+  * We hate Canada.... (Reg is fixing the reg form for today)
+  * Brian needs list of Nifties, GoHs, and Staff...
+  * Staff positions get staff rate
+  * ConCom positions get ConCom rate
+  * Board members play double
+  * Still getting computers, printer, and credit card machine ($200)
-=====Randy=====
-  *
 ======Staff======
 =====NAME=====
-  *
+  * Bill Korsak
+    * Put out call for GMs (March 15th is deadline)
-======Others in Attendance======
+  * Ryan Carey
-=====NAME=====
+    * Video Game Track list is done
-  *
+    * Will put the list on the wiki so that people can see
+    * If you have a panel you want to see and have somebody to run it...let Ryan know
 ======Next Meetings======
-  * MONTH #th ConCom...PERTINENT INFORMATION (LOCATION)
+  * March 6th at the hotel (Jer will verify with the hotel) (Pre-meeting at noon, meeting at 1)
+  * April 10th at the hotel with walkthrough (Jer will verify with the hotel) (Pre-meeting at noone, meeting at 1, walkthrough at 4?)
 ======SMOS Dinners======
-  * SMOS at LOCATION place DATE.
   * If you want to throw a SMOS dinner or party, please contact us at [email protected]
-Meeting proper adjourned at ##:##pm by **NAME**.
+Meeting proper adjourned at 15:48 by **rape**.