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--- minutes:2009-06-14-concommeeting [2009/06/14 17:56] – jer
+++ minutes:2009-06-14-concommeeting [2017/01/14 14:24] (current) – external edit 127.0.0.1
@@ Line 1: / Line 1: @@
 //** Penguicon 2010 Concom Meeting **// \\
 June 14, 2009
+====== Meeting Announcement ======
+PM at the [[:TroyMarriott|Troy Marriott]]. Quoth Randy:
+pm for the individual conversations that make-up our pre-meeting,
+pm for the all-hands meeting.  Walkthrough to follow, but may be
+  limited in number.
+  If you are ConCom you should be there.
+  If you are staff, you should check with the ConCom person that's
+  heading your department to see if you should a) be there, b) send
+  some updates via said head of department or c) wait for reinforcements.
+  Or just come to the meeting, of course.
+  If you want to be part of Penguicon and would like to get involved,
+  please feel free to email me or come to the meeting and find out how you
+  can help make Penguicon ever more awesome.
+**Meeting officially started at 2:03pm**
 ====== Attendance ======
 =====ConCom=====
-  * Randy Bradakis - ConChair
+  * Randy Bradakis - [[:ConChair]]
-  * Jer Lance - Facilities
+  * Jer Lance - [[:Facilities]]
-  * Chuck Child - Hospitality
+  * Chuck Child - [[:Hospitality]]
-  * Trevor Jagoda - Programming
+  * Trevor Jagoda - [[:Programming]]
-  * Mara Tynan - Operations
+  * Mara Tynan - [[:Operations]]
-  * Micki Hedden - Talent
+  * Micki Hedden - [[:talentwrangler|Talent]]
-  * Aaron Thul - Registration
+  * Aaron Thul - [[:Registration]]
+  * Amanda Long-Adams - [[:Treasurer]]
-=====ConCom Missing=====
-  * Amanda Long-Adams - Treasurer
 =====Staff=====
-  * Chris Krieger
+  * Chris Krieger (Ossy) - [[:networkwrangler|Network]]
-  * Angie Fox
+  * Angie Fox - [[:dealersroom|Dealer's Room]]
-  * Cylithria DuBois
+  * Cylithria DuBois - [[:Consuite]]
-  * James Hice
+  * James Hice - On behalf of [[:ecotrack|Eco Track]]
-  * Mark Szlaga
+  * Mark Szlaga - [[:Consuite]] (Beer)
-  * Yanni Kuznia
+  * Yanni Kuznia - [[:literaturetrack|Lit Track]]
-=====People Who We Are Not Quite Assigned a Job Yet (but will be)=====
+=====Staff-to-Be=====
-  * Dan Eckerd
+**People who are not yet staff, but soon will be...**
-  * Courtney Galloway
+  * Dan Eckerd - Soon to be Logistics?
+  * Courtney Galloway - Token Midget
 ======Agenda======
 =====Budget=====
+[[:Budget]] was approved by the board last night. Will be wikified shortly. No questions were asked.
 =====Staffing=====
+We have departments in need of staffing. Department heads should update descriptions of jobs they need to fill on the wiki.
+  * In Hospitality
+    * [[:greenroom|Green Room]]
+  * In Facilities
+    * [[:Logistics]] (Truck, etc)
+  * Talent
+    * [[:gohliaison|GoH Liaisons]]
+  * In Operations
+    * [[:communitymanager|Community Manager]]
+    * [[:programops|Program Operations]]
+    * [[:Photographer]]
+    * [[:Sponsorship]]
+    * [[:Marketing]]
+    * [[:Signage]]
+  * Programming
+    * [[:musictrack|Music Track]] Head
+    * [[:lifetrack|Life Track]] Head
+    * [[:foodtrack|Food Track]] Head
+    * [[:mediatrack|Media Track]] Head
+    * [[:chaostoy|Chaos Toy]] Wrangler
 =====Website=====
+Current [[http://penguicon.org|web site]] is undergoing conversion this weekend. If you have content for your department, get it to your department heads so that they can update the website.
+Suggestions should be sent to department heads, conchair, or webmaster.
 =====Guest of Honor Suggestions=====
+  * Phil and Kaja Foglio
+  * Karl Schroeder
+  * WE NEED TECH GOHs - If people have Tech GoH suggestions, email [[people:TrevorJagoda|Trevor]]
 =====T-Shirts=====
+In discussion with Howard Taylor for a possible T-Shirt idea. We also want to discuss a new way to distribute t-shirts. Angie will coordinate with Operations on this.
 =====Wiki=====
+  * Please update the wiki folks. If you have questions, ask the department heads or [[people:jerlance|Jer]]
+  * ConCom and Staff, please update your individual job pages to reflect reality, then keep updating the wiki as you go. All non private information should make it to the wiki.
 =====Registration=====
-=====Hotel/Layout=====
+Aaron has to step down. We need a registration head. Email the conchair.
+======Individual Reporting======
+=====Aaron=====
+  * Is going to do whatever he can do to help the process of the handoff.
+  * Would love suggestions for his replacement.
+=====Yanni=====
+  * Nothing to report will meet with Micki to discuss GoH Liaison stuff
+=====Angie=====
+  * Who do we contact about signage? Ultimately we will have a person, that's who to contact.
+  * She has something for the website, that will be passed on to her department head.
+  * She needs table sizes. Jer will be obtaining that information.
+  * If anyone sees a dealer they think is cool, contact Angie.
+=====Cylithria=====
+  * Will meet with Chuck.
+  * If signage help is needed, she's willing.
+  * Volunteered to run food track.
+=====Dan E=====
+  * It is a forgone conclusion that he is the Logistics guy. Jer has to talk with him.
+=====Mark S=====
+  * When we have a sponsorship person, he needs to talk with that person.
+  * We have a possible in with some distributors. Jer has an erection this big |...............| (actual size)
+=====Mara=====
+  * Still looking for staff.
+  * Would like to meet with Jer about Sponsorships.
+=====Micki=====
+  * Will meet with several of us to find out the job.
+  * Has volunteered to help out with other stuff as needed.
+=====Chuck=====
+  * Needs a green room person (which might be squared away) and Mark S volunteered another potential name.
+=====Trevor=====
+  * Trevor has nothing at this point, he "is good".
+    * That is arguable.
+  * There is a lot of interest in brewing panels. Mark would be willing to help with that. (Food Track)
+=====Amanda=====
+  * Has checks
+  * We will be using expense reports. All will be required to fill it out to spend money or for reimbursement.
+    * Will be available on the web
+    * Requires department head signature for approval
+    * Accountability needs to happen this year, unlike last year.
+    * Receipts will be necessary
+    * You have to turn in expense reports by the next concom meeting to get reimbursed before the con, otherwise you risk waiting until after the con.
+    * Purchases before hand
+      * Expense report will be filled out (receipts will have to follow)
+      * Either Treasurer and ConChair will have credit cards or all department heads will be able to make purchases
+    * Look to the wiki for procedure and forms
+=====Ossy=====
+  * Goal is to make a functional network.
+  * If you have a contact for a users group that might want to put a table in the lounge, please contact [[people:chriskrieger|Ossy]].
+=====Jer=====
+  * Working on layouts and such for hotel with an expected done date of end-of-July. Probably before then.
+  * Walkthrough Today, please feel free to come
+  * If you have special needs or desires, communicate them to me via hotel@
+  * Please use my email... telling me will only remind me for moments, email is for real.
+Meeting proper adjourned at 3:22pm.