hotelliaison
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| =======Description======= | =======Description======= | ||
| - | Each year, a contract must be negotiated with a facility at which the con will take place. This has been, historically, | + | Each year, a contract must be negotiated with a facility at which the con will take place. This has been, historically, |
| During the convention, he/she is the first point of contact between con attendees, [[staffmembers|staff members]], [[concom]] and the hotel, ensuring that any issues that might arise are taken care of to the satisfaction of all involved parties. The Hotel Liaison arranges attendee room blocks, a quiet floor, and a room party block before the convention, and deals with reservation problems and facility snafus during the convention. | During the convention, he/she is the first point of contact between con attendees, [[staffmembers|staff members]], [[concom]] and the hotel, ensuring that any issues that might arise are taken care of to the satisfaction of all involved parties. The Hotel Liaison arranges attendee room blocks, a quiet floor, and a room party block before the convention, and deals with reservation problems and facility snafus during the convention. | ||
| =======Current Year Information======= | =======Current Year Information======= | ||
| - | This year, we are at the [[dearbornhyatt|Regency Hyatt Dearborn]]. (Go to that page if you are looking for information specific to the hotel, as opposed to what we are doing there) | + | This year, we are at the [[centerpointmarriott|Marriott Centerpoint]] in Auburn Hills, MI, just 10 minutes from the [[troymarriott|Troy Marriott]]. (Go to that page if you are looking for information specific to the hotel, as opposed to what we are doing there) |
| =====Things to Do===== | =====Things to Do===== | ||
| * Put together rules listings for function spaces | * Put together rules listings for function spaces | ||
| * Function Spaces | * Function Spaces | ||
| - | * Ops is to be immediately notified of all spills that do not immediately mop up (i.e. are still wet/ | ||
| * Consuite | * Consuite | ||
| * No bags of trash will be left in a carpeted area | * No bags of trash will be left in a carpeted area | ||
| * No bags of cans will be left in a carpeted area | * No bags of cans will be left in a carpeted area | ||
| - | | + | |
| - | * Room will be vacuumed at least once per staff shift | + | * Consuite has a balcony -- leave door locked or unlocked? |
| - | * Is ' | + | |
| ===== Outstanding Questions ===== | ===== Outstanding Questions ===== | ||
| ==== Internal ==== | ==== Internal ==== | ||
| - | * ConTV - what time for setup/ | + | * ConTV - can we do it? |
| - | * Dealer room: 9a-8p on Saturday, 9a-3p on Sun? | + | * Also, will there be access to the LodgeNet Cave, or room immediately adjacent? |
| + | * Dealer room hours | ||
| + | * Legion of Doom: location? | ||
| + | * Chaos Toy: location? | ||
| ==== For the Hotel ==== | ==== For the Hotel ==== | ||
| === To Inquire === | === To Inquire === | ||
| - | * No more parlor-only suites? | + | * Firm hours on the pool |
| + | * Confirm an early start on function space on Friday | ||
| + | * GOH Dinner Menu creation | ||
| + | * Green room dinner creation | ||
| + | * OPS Phone Number DID | ||
| - | === Mar 21 Email === | ||
| - | **Subject: | ||
| - | * Cash & Carry Pricing. Should be lower. | ||
| - | * Questions from the hotel regarding power for MPCon | ||
| - | * Whuffie language? | ||
| - | * Flyer hanging / Convention signage | ||
| - | * GoH Dinner menu | ||
| - | * Geek Prom hors d' | ||
| - | * Flyer hanging areas | ||
| - | * Hotel has asked that it be a single sign near reg...following up< | ||
| - | * Bulletin boards and possibly blue painters tape. Still following up< | ||
| - | === Feb 7 Email === | + | === Feb 9 Email === |
| - | **Subject: | + | **Subject: |
| - | * Private dining area for GoHs as 'green room' | + | * Sconce height in the ballrooms |
| - | * Do-able. Needs further discussion once our program is more solid< | + | * Oakland – 5ft Ottawa- 4.5 < |
| + | * Vendor Table Size | ||
| + | * 6’ x 30” tables but we do have some 6’ x 18” tables | ||
| + | * How many plugs are on a power box? | ||
| + | * There are 6 plugs on each box…These are mostly used for people who need a lot of power (ex. DJs). | ||
| + | * How to book block rooms for me? | ||
| + | * You can just send me over the names of the guests, their check-in and check-out days, if they need a King or 2 Dbls, how many will be in each room, how they are paying (individual, | ||
| + | * Can we get registration desk at 4pm on Thursday for early pre-reg? | ||
| + | * Yes, the space is now blocked. | ||
| | | ||
| ===== Knowledge Store ===== | ===== Knowledge Store ===== | ||
| Line 74: | Line 77: | ||
| ==== Guest Rooms ==== | ==== Guest Rooms ==== | ||
| + | * Jay Maynard to swap to an executive room | ||
| + | * Cancel Shawn Powers Reservation -- 325MTTP | ||
| + | * Keith P-Rohrer has two confirmation numbers. | ||
| + | * Christine Bender and Kyle Welmers room assignments | ||
| ==== Miscellaneous ==== | ==== Miscellaneous ==== | ||
| === Green Room === | === Green Room === | ||
| Line 87: | Line 93: | ||
| ===== Layouts ===== | ===== Layouts ===== | ||
| - | ==== Planning | + | ==== Planning |
| - | Will be posted when we start putting it together | + | === Function Space Layout === |
| + | {{: | ||
| === Visio Workbook === | === Visio Workbook === | ||
| - | {{:penguicon_2012_hotel_layouts_r120131.01.zip|Room Layouts [Visio Drawing]}} (revision | + | {{:penguicon_2012_hotel_layouts_r120416.01.zip|Room Layouts [Visio Drawing]}} (revision |
| * Visio 2007 | * Visio 2007 | ||
| - | * Contains only Springwells, | ||
| === Images === | === Images === | ||
| === Grand Foyer (Gaming) === | === Grand Foyer (Gaming) === | ||
| - | {{:grand_foyer_r120131.01.png? | + | {{:grand_foyer_r120416.01.png? |
| * Rounds plus 6' | * Rounds plus 6' | ||
| * Only banquet rounds or 6' | * Only banquet rounds or 6' | ||
| === Springwells (Dealers & Booth Fair) === | === Springwells (Dealers & Booth Fair) === | ||
| - | {{:springwells_r120131.01.png? | + | {{:springwells_r120416.02.png? |
| * 6' | * 6' | ||
| * These tables are in limited supply...need to know where they can be eliminated entirely | * These tables are in limited supply...need to know where they can be eliminated entirely | ||
| Line 118: | Line 124: | ||
| * $400 total | * $400 total | ||
| ===Green Room=== | ===Green Room=== | ||
| - | Nothing currently planned...perhaps arrange for a private dining area for the GoHs | + | DeSoto Office A |
| ====Sleeping Rooms==== | ====Sleeping Rooms==== | ||
| Line 175: | Line 181: | ||
| =====Past Hotel Liaisons===== | =====Past Hotel Liaisons===== | ||
| ^ Number | ^ Number | ||
| + | | Penguicon 2013 | 2013 | [[people: | ||
| | Penguicon 2012 | 2012 | [[people: | | Penguicon 2012 | 2012 | [[people: | ||
| | Penguicon 2011 | 2011 | [[people: | | Penguicon 2011 | 2011 | [[people: | ||
hotelliaison.1332353398.txt.gz · Last modified: 2017/01/14 14:24 (external edit)