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--- consuite:braindump [2012/02/25 04:18] – [ConSuite 2012 BrainDump Notes by Cylithria Dubois:] cylithria
+++ consuite:braindump [2017/01/14 14:24] (current) – external edit 127.0.0.1
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 ====== ConSuite 2012 BrainDump Notes by Cylithria Dubois: ======
-//(Previous year(s) of ConSuite BrainDumps located below 2012 entries.)//
+//(Previous year(s) of ConSuite BrainDumps located below 2013 entries.)//
-**Disclaimer:** Revived by Penguicon 2012's [[..hospitality|Head of Hospitalty]], [[..people::cylithriadubois|Cylithria Dubois]], this "Brain Dump" page is being written in effort to aid any incoming ConCom, Staff or Volunteer (Penguin) who wants to understand the who, what, where, when, how, and why or ConSuite Management. 2012 Penguicon was the con where we had a late December, emergency board meeting to vote in a new ConChair, [[--people::chuckchild|Chuck Child]] when the original 2012 ConChair resigned due to work related issues. In December of 2011, NO Head of Hospitality had been appointed to the [[..concom|ConCom]] and Cylithria would not officially pick up the position until well into January 2012. All Notes, Opinions, Suggestions and Point(s) of Contention are based on her experiences since being appointed to Head of Hospitality and are reflective to the current Penguicon 2012 ConSuite status at it's new convention hotel, the [[..dearbornhyatt|Regency Hyatt Dearborn]], compared to past Penguicon's in previous places. No Offense, Insult or Derogatory Sentiment is meant should my BrainDump directly oppose other, previous Head's of Hospitality's and their past ConSuites. -[[..people::cylithriadubois|Cylithria Dubois]], [[..hospitality|Head of Hospitality]] & [[..consuite|ConSuite]] 2012.
+**Disclaimer:** Revived by Penguicon 2012 &2013's [[..hospitality|Head of Hospitalty]], [[..people::cylithriadubois|Cylithria Dubois]], this "Brain Dump" page is being written in effort to aid any incoming ConCom, Staff or Volunteer (Penguin) who wants to understand the who, what, where, when, how, and why or ConSuite Management. 2012 Penguicon was the con where we had a late December, emergency board meeting to vote in a new ConChair, [[--people::chuckchild|Chuck Child]] when the original 2012 ConChair resigned due to work related issues. In December of 2011, NO Head of Hospitality had been appointed to the [[..concom|ConCom]] and Cylithria would not officially pick up the position until well into January 2012. All Notes, Opinions, Suggestions and Point(s) of Contention are based on her experiences since being appointed to Head of Hospitality and are reflective to the current Penguicon 2012 ConSuite status at it's new convention hotel, the [[..dearbornhyatt|Regency Hyatt Dearborn]], compared to past Penguicon's in previous places. No Offense, Insult or Derogatory Sentiment is meant should my BrainDump directly oppose other, previous Head's of Hospitality's and their past ConSuites. -[[..people::cylithriadubois|Cylithria Dubois]], [[..hospitality|Head of Hospitality]] & [[..consuite|ConSuite]] 2013.
+====2912 Description ====
+The Penguicon ConSuite has become legendary in the Open Source/Sci-Fi convention-dom. When you walk into our Consuite, you are in for a real treat! Not only is the ConSuite a place to relax, take a load off, participate in some great programming, and enjoy the company of 20 or 30 of your friends, it's the one place at Penguicon you can come and grab some of those salty, sweet, healthy, snacks you crave, make a sandwich, grab a pop or even a beer (ID Required) and it's all Free....free as in beer!
+Where is the 2012 Penguicon ConSuite at the [[dearbornhyatt|Regency Hyatt Dearborn]]? You'll find us in on the 4th Floor North Suite, rooms 401 & 402. Did I mention that our ConSuite is free with your Penguicon 2012 Badge Registration?? It is! Free...free as in Beer!
+While we do our best to provide for every registered attendee, we will be honest with you, if you rely on the ConSuite for your nourishment needs the entire con, you will die!, We can state we aim to bring you a deluxe style ConSuite and we hope to see you there!
+Penguicon's 2012 Hack of Honor, Open Soda will be present throughout the entire con, in The ConSuite and convention favorite Liquid Nitrogen Ice Cream is also making a return! So after your 5 hours of sleep, shower and 2 meals a day, swing on by the ConSuite and visit us. We'll be rocking the epic in ways even Jer can't imagine! ;)
+The Head of Penguicon 2012 Hospitality is handled by [[people:cylithriadubois|Cylithria Dubois]] [[[email protected]|[email protected]]]
+If you'd like to sponsor the ConSuite or have any questions, suggestions or information please don't hesitate to contact Cylithria at [[[email protected]|[email protected]]]
+For those of you interested on how a ConSuite is managed, keep reading as Cylithria and her staff work from now until the end of Penguicon to bring you the best damn ConSuite in the Midwest! (This will be in a constant state of Updates. Keep Checking Back!)
+==== Current Year Information: 2012 ====
+ This year, we are at the [[dearbornhyatt|Regency Hyatt Dearborn]]. 4th floor, North Suites - Rooms 401 & 402. Remember those room numbers because this year, Food Track Programming will be coming to you from one of the multiple rooms devoted to Penguicon's 2012 ConSuite! When you come out of the elevator bay on the fourth floor, hook a left and keep walking. We're down at the end. You won't miss us. :D
+**4th Floor - North Suites - Rooms 401 & 402**
+----
+====Hospitality====
+// by [[people:cylithriadubois|Cylithria Dubois]]//
+  * **[[Consuite]]:** [[people:cylithriadubois|Cylithria Dubois - "Lithie"]]: Inventory, Purchasing, Acquiring, Pack-in/Set Up, GoH Decadent Delights Receptions, ConSuite Duties, Beer Troll, DeadDog, Tear Down/Pack-Out, Returns, Refunds, Reports.
+    * [[people:allentipper|Allen Tipper - "Akerasi"]]: - ConSuite Duties
+    * [[people:courtneybocci| Courtney Bocci - "Court(Cat)ney"]]: ConSuite Duties
+    * [[people:jordonhershey| Jordyn Hershey - "Bubbles"]]: ConSuite Duties
+    * [[people:charlessharp| Charles Sharp - "Charles"]]: ConSuite Duties
+  * **[[beertroll|Beer Trolls]]:**
+    * [[people:tyrinslysvalinlore| Tyrinslys Valinlore - "Tiris"]] - Beer Troll / ConSuite Duties
+    * [[people:chriswoelkers| Chris Woelkers -"クリス"]] Beer Troll / ConSuite Duties
+    * [[people:cjwolfe| CJ Wolfe - "Wolfe"]] Beer Troll/Pack Out Staff
+  * **[[ConSuite|Pack-In Staff]]:**
+    * [[people:jacksonturner| Jackson Turner - "Rampage"]]: Pack-In Staff/ConSuite Duties
+    * [[people:nicoleweltman|Nicole Weltman - "Trini-Tron"]]: Pack-In Staff/ConSuite Duties
+  * **[[ConSuite|Pack-Out Staff]]:**
+    * [[people:toddstewart| Todd Stewart - "Evil Genius Todd"]] - ConSuite Pack-Out: Monday, April 30th
+    * [[people:cjwolfe| CJ Wolfe - "Wolfe"]] - ConSuite Pack Out: Monday April 30th (Some ConSuite Duties as well)
+==== ConSuite Staff Application & Duties. We Need You! ====
+No ConSuite is ever managed by a singular person. If anyone ever tells you otherwise, they ate too much funny smelling lunch meat! The reality is, an exceptional ConSuite is pulled off by a team of Convention Attendees.  The ConSuite for 2012 is no different then past years, and because of that, I need YOU to become part of our team. I want you as Staff!
+Staff Members of the ConSuite come from all walks of The Penguicon Convention and work various hours to fulfill their staff positions. Because of this, there are some perks to the Job. Being close to the food while it is hot. First in line eating privies. $25.00 registration fee instead of $50.00. The ability to hang out with nearly everyone at Penguicon, because they all eventually end up at the ConSuite :D
+Staff members  are required to work a minimum of 10 scheduled hours. For these 10 hours of work, Staff Members only pay $25.00 for their Penguicon Badge Registration. These hours do not have to be served during the Con itself. This year we are slated to offer some Staff Members the added bonus of working during Pack In (Thursday, April 26th) and Pack Out (Monday, April 30th). During Pack In or Pack Out days, every hour worked, counts as two. So for those lucky staffers who can be present on Thursday or Monday, you could work 5 hours and still be comped $25.00 Badge Rate - AND have your Penguicon free!
+For those Staff Members unable to make the Thursday or Monday days, there is still plenty of excellent, fun jobs to be had. Cylithria will have in place, prior to the Con, a schedule for every one of the 14 Staff Member Penguicon is affording us this year. I'll work with you to try and make sure you are NOT scheduled during that epic panel you want to be at while making certain you fulfill the 10 hour requirement too!
+The best thing about becoming ConSuite Staff is, you don't have to have prior experience to join us.  If you are willing to learn, able to help and want to be part of one of the most legendary ConSuites in Conventiondom, I want YOU!  90% of the friends I look forward to seeing once a year, I met through the ConSuite. To this day, I work it because I really do get to be around everyone at con, and guess what, I never have to look for them - they come to me - In the ConSuite! :D
+What do you do as ConSuite Staff? Read Below for the short answers:
+**Various Duties of ConSuite Staff:**
+**//*Beer Troll Staff//** - The Beer Troll Position will only be handled by Staff Members, so this one is up for grabs by anyone 21 years of age or older. You will be stationed with the Beer, and as an Attendee presents their legally valid ID, you will draw them a beer and hand it to them. Simple as that. We provide seating (if you like,) and make sure you get breaks or help during busy times, and we definitely make certain you get some of that Hot Food too! (Beer Trolls even earn a special Ribbon denoting to all of the Con that you are in fact, A Beer Troll)
+**//*ConSuite Staff//** - Working with the dual Suites , you will be assigned various tasks that you and your Volunteer Penguins get done during your shift. Pop Tubs will need to be filled (and re-filled,) Food items replenished, food items heated, cooked or warmed. Clean Up of the suites will be on going in small increments and basically you chat it up with our fellow Penguicon Attendees, keeping the suites running smoothly. Because every set of Staffers will also have Volunteer (penguins) in the Suite working with you, you won't be stuck with all the tasks, all the time.
+**//*Pack In/Pack Out Staff//** - Pack In is scheduled for sometime during the morning, early afternoon hours of Thursday, April 26th. Pack In Staffers will be meeting with Cylithria and Dan Eckerd of Logistics at an assigned, secret  location (some loading area of the hotel) and we'll be using hand carts and dolly to transport the ConSuite's possessions and food items up to room 404. Due to the nature of this type of work, we do offer a double hour system on Pack In (Or Pack Out) Day(s). For every one hour you work on Thursday (or Monday), you earn 2 hours towards your 10 hour minimum. Pack Out Staff also do the same thing, except in reverse. Monday, April 30th we box it all up and carry it back down to that secret location (loading area) and get it the hell out of the Hyatt! Pack Out Staff also earn Double Hours.
+**//*Be Advised://** Pack In/Pack Out requires lifting, and or sorting, good organizational skills. If you have any limitations but wish to be part of the Pack In/ Pack Out, email me and we can see if this duty is right for you!
+Staff members of ConSuite will be receiving weekly email updates from me, as news becomes available. I hope each will make suggestions, speak up when they see a potential problem and definitely ask if there is something they want to learn while being in the ConSuite.
+**To become a member of the ConSuite Staff, please fill out the following ConSuite Staff Application: **[[http://goo.gl/SJKO1]]
+==== ConSuite Inventory from Cube ====
+Each Year the Penguicon ConSuite has certain items that get packed up and stored until the next years convention. Items such as coffee makers, utensils, the tubs we hold pop in, and a bazillionty and one plastic knives. //(Why don't you all use the knives? Why? It's a mystery of the ConSuite....)//
+Each year the incoming Head of Hospitalty is responsible for the inventory of ConSuite's Possessions. This means getting a proper pre-con inventory, keeping track of that inventory as Logistics brings it from the Cube to the Convention Hotel, managing the inventory during the convention itself, packing up and returning that inventory via coordination with Logistics, to the Penguicon Storage Cube.
+Inventory of ConSuite Items completed by Cylithria Dubois on 2/11/2012. A link to Inventory will be placed here shortly.
+==== Consuite Supplies to be Purchased ====
+The Stuff We Buy For PCon. (Filling in at another time)
+====Things to Do====
+  * <del>Put together rules listings for function spaces</del>
+  * Put together list of rules for ConSuite Staff
+  * Put together private (Staff only) Contact List
+  * Create "Hiya Legionnaire" info.
+  * Create Pack In- Pack Out Segments to this page, add info and staff to it.
+  * Determine and get to [email protected] the Volunteer schedule needs and #'s
+    * Function Spaces - designate coffee bar area, pop area, cold foods, cooked foods, breakfast foods areas.
+      * Ops is to be immediately notified of all spills that do not immediately mop up (i.e. are still wet/discolored after taken care of)
+      * Head of Hospitality to be immediately notified of any emergency issues that might arise. (IE: Fights (Food or physical), Broken Anything, Accidents, Injuries, yada yada yada (insert various items as needed)
+    * Consuite
+      * No bags of trash will be left in a carpeted area
+      * No bags of cans will be left in a carpeted area
+        * Try the storage room bathroom/bathtub
+      * Room will be vacuumed at least once per staff shift
+      * Is 'don't get us kicked out of a hotel' a 'rule item'? (YES Jer, it is now! :D)
+====Outstanding Questions====
+  *** Pack In Time:** Noon(ish) on Thursday, April 26th
+    * <del>Does above pack in time also allow for</del> <del>Cold Storage?</del> (ANSWER: Jer arranging  Cold Storage, notifying [[..people:cylithriadubois|Lithie]] of Cost from my budget.)
+    * <del>Service Elevators?</del> (Jer arranging)
+    * <del>Hand Carts/Dollys</del> (Jer arranging - must use quickly.)
+  *** Food Track Panel Space**
+    * 402 is ConSuite shared space. We will evict & clean prior to panels. -Food Track is in room 402 only when scheduled.  Door will be locked for Food Panel Set Up & Pack Out Times. ConSuite Staff will "ready" the room, let Panelists into 402 and then unlock the 402 room door when Panel is scheduled to start. At end of Program Scheduled Block, ConSuite will re-lock 402 door, let Panelists out, clear/clean the room as required by Staff. Panelists must clean up their own messes.  Will post layout Specs after they're drawn up.
+    * Verify times & days of Food Track Panel Events - Food Track will provide Schedule of events, Lithie will print and post it in 403 ConSuite Storage A for all Staff to see.
+  *** ConSuite**
+    * <del>Broom, dustpan & vacuum in room</del> Yes, requested placement in ConSuite Room 403
+    * <del>Trash pickup</del> - Yes, Get schedule from Jer
+    * <del>Ice Delivery?</del> - Arranged, Get Schedule from Jer
+    * Full Bags of Pop Cans will be temporarily stored in Bathroom. Arrange for Logistics to allow us to move bags into Logistics Truck until Pack Out/Return.
+  *** Green Room**
+    * <del>Private dining area, perhaps?</del> (Green room being worked out with Hotel via Facilities Manager) <-- not my issue. I do GoH Decidable Dessert Reception
+  *** Signage & Program Book Blurb**
+    * Signs For ConSuite:
+    * 'If you rely on the ConSuite for nourishment, YOU WILL DIE!' (Place large sign on bench area in Double Doorway Entrance. Use it to block off the bench seating. Poster board Sized sign please?
+    * 'Government ID Required' (for Beer Cove)
+    * 'Food Track Programming This Way' (For outside 402)
+    * 'Your ConSuite Staff Members Are: (List First Names/ConNames)'
+    * 'Hack of Honor - Open Soda & Anthony Distel & Team' (for placement with Hack of Honor inside ConSuite)
+  *** Miscellaneous:**
+    * Return of Pop Cans?
+    * Are Boxes for recycle given to hotel staff at trash pick up?
+    * Do we carpet plastic floors?
+    * How many times will I say "They ate it all"?
+==== Getting Involved ====
+If you want to get involved, the first step is to let us know! At this time the Hospitality Department(ConSuite) is allocated 14 Staff member positions for Consuite duties. Becoming a Staff Member entitles you to certain perks; extreme nearness to the food, first hand knowledge of what is next on the menu, and a Badge Registration rate of $25.00 for the weekend instead of $50.00!
+To find out more on how you can become Staff or to make a suggestion for any of our departments, contact our Head of Hospitality,  [[people:cylithriadubois|Cylithria Dubois]] at [[[email protected]|[email protected]]] and let her know.
+Questions can be directed to Cylithria Dubois, Our [[concom|Head of Hospitality]].