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//** Penguicon Special Board Meeting Minutes **//\\
12 July 2008
 
Meeting started at 3:00 PM with Chuck Child, Steve Gutterman, Garrett Kajmowicz, Steve Gutterman
Also: Matt Arnold
 
==== Penguicon Budget ====
Discussion of budget for 2009 Penguicon.  extensive discussion of options and amounts.
 
Motion to approve $37,351 as the budget for the 2009 Penguicon budget, with the optional addition of $3,000 to the budget at the point that the convention exceeds 900 attendees.  Motion by Steve Gutterman, seconded by Chuck Child.  Approved unanimously.
 
Motion to make a one time grant of $500 and direct Matt Arnold to use this funding to acquire additional Chaos Toy pieces.  Motion by Steve Gutterman, seconded by Chuck Child.  Approved unanimously.
 
Motion to make a permanent policy in regards to Penguicon convention sponsorships that any sponsorship money will be applied in this way: 75% added to that year's convention budget, and 25% allocated to the Penguicon Inc. treasury.  Motion by Steve Gutterman, seconded by Chuck Child.  Approved unanimously.

==== Bylaws Change ==== 
Motion to accept the following proposed bylaws change in regards to a Board IT Officer: 
[Begin]
Article 8
Lesser Officers
 
Section 1.
Information Technology Officer
 
The Information Technology (IT) Officer shall be selected by the Board of Directors and must meet the same qualifications as a Permanent Officer, as outlined in Article 4, section 2.  The IT Officer shall be responsible for maintaining the corporate Internet presence, extending these services to the ConChair.  The IT Officer shall have final authority over IT decisions, subject to the requirements of the Board, with the understanding that the primary client for IT services is the ConChair.  The Board IT officer does not have any editorial control over the contents of the web site for a particular convention, but does have authority over technology choices which may indirectly impact how content is managed or displayed. The IT officer shall be responsible for any assigned budget and must prepare a report for the board listing expendatures on demand.  The IT Officer shall ensure that any documents required by the Board or the Board Secretary are placed on the corporate web site.

[End]
 
Motion by Chuck Child, seconded by Tracy Worcester. Approved unanimously.

==== Adjournment ====
Motion to adjourn by Steve Gutterman, seconded by Garrett Kajmowicz. Approved unanimously.
 
Meeting adjourned at 5:32 PM