programmingops
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Table of Contents
The Programming Ops person is a part of the programming team on the ConCom who handles the direct operational running of the schedule while at the convention. Programming Ops responsibilities are broken down as follows:
Prior to Convention
- Assemble packets of information for GoHs, Nifties, and presenters. The following should be included in each packet:
- Welcome letter
- Participant schedule
- Presenter name tent
- Presenter / GoH / Nifty ribbon
- Need to confirm with registration whether the following should be included - badge, program book, souvenir book
- Prepare spreadsheets used for counting attendees at each scheduled event.
- Drop off packets at Registration on the first day of the convention.
During Convention
- Post signs each morning by each conference room with the list of events planned for that location.
- Obtain headcount for each panel and record the number of attendees at each event.
- Give a signal to those running each event when they have 5 minutes left in their time slot.
- Make certain there is water to drink for the panelists during their presentations.
- Refer any issues/questions they cannot resolve/answer to Ops.
Following Convention
- Update the wiki with the attendee counts for each event, to be used in planning the next year's convention.
Sample Count Sheet for 2010
Instructions
- Go to each room listed and count the number of people currently in attendance using the counter. Note on the sheet the time at which the count was performed.
- If sufficient time remains before the end of the event, perform a second count in the same manner as the first.
- Events that span more than 1 hour should be counted a minimum of once per hour.
- Where noted, provide presenters notice when they have 10 or 5 minutes remaining in their presentation. Make a check to note which presenters have been notified
- In between presentations, visit the conference room and confirm that there is water available for the next presenter. Note on the checklist rooms where water has been checked. Notify __ if there is not sufficient water for the next presentation.
April 30, 2010
| Room | Title | Start Time | End Time | Count Time | # Attended | Count Time | # Attended | Count Time | # Attended | Presenter Notified? | Water Confirmed for Next Presenter? |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Film Room | Eureka Seven | 3:00 PM | 4:30 PM | N/A | |||||||
| Ballroom H | Vampires vs. Zombies | 4:00 PM | 4:50 PM | ||||||||
| Dennison II/III/IV | Ninja Burger | 4:00 PM | 5:50 PM | N/A | |||||||
| Niles I/II | Opening Jam | 4:00 PM | 4:50PM | ||||||||
| Computer Area | 4:00 PM | 5:00 PM | N/A | ||||||||
| Ballroom ABCD | Seeding the Clouds | 5:00 PM | 5:50 PM | ||||||||
Past Headcounts
Penguicon 7.0 (2009)
programmingops.1271991693.txt.gz · Last modified: 2017/01/14 14:24 (external edit)