The Programming Ops person is a part of the programming team on the ConCom who handles the direct operational running of the schedule while at the convention. Programming Ops responsibilities are broken down as follows:

Prior to Convention

1. Assemble packets of information for GoHs, Nifties, and presenters. The following should be included in each packet:

• Welcome letter
• Participant schedule
• Presenter name tent
• Presenter / GoH / Nifty ribbon
• Need to confirm with registration whether the following should be included - badge, program book, souvenir book

1. Prepare spreadsheets used for counting attendees at each scheduled event.
2. Drop off packets at Registration on the first day of the convention.

During Convention

1. Post signs each morning by each conference room with the list of events planned for that location.
2. Obtain headcount for each panel and record the number of attendees at each event.
3. Give a signal to those running each event when they have 5 minutes left in their time slot.
4. Make certain there is water to drink for the panelists during their presentations.
5. Refer any issues/questions they cannot resolve/answer to Ops.

Following Convention

1. Update the wiki with the attendee counts for each event, to be used in planning the next year's convention.

Note: This list is not yet complete. This meessage will be removed once all counts have been added.

Please note the following:

1. Individual game attendance was not counted. The game track head maintains any individual game event counts
2. Events requiring sign up were not counted.
3. The number of people using the game room, making/crafting table, and computer room was obtained periodically throughout the convention. These numbers will be added below the individual event counts.
4. Attendance at Ecotrack events that appeared to be on a one-on-one basis (e.g., massage) were not tracked.
5. Attendance at events coordinated by Aegis should be considered directionally accurate only, due to the difficulty in differentiating between Aegis presenters and attendees.

Some other considerations:

• The time at which the count was obtained is also noted, to either support or refute the supposition that counts were taken too early or too late to be accurate.
• Feel free to disagree with any count that does not meet with your observations, providing data that support your observations. However, if I made the count myself, no disagreement is allowed unless you first complete a series of 10 quests to prove that the you are right by virtue of the gods keeping you alive through those quests. (Completing the quests supersedes the need to provide supporting data.)

Instructions

1. Go to each room listed and count the number of people currently in attendance using the counter. Note on the sheet the time at which the count was performed.
2. If sufficient time remains before the end of the event, perform a second count in the same manner as the first.
3. Events that span more than 1 hour should be counted a minimum of once per hour.
4. Where noted, provide presenters notice when they have 10 or 5 minutes remaining in their presentation. Make a check to note which presenters have been notified
5. In between presentations, visit the conference room and confirm that there is water available for the next presenter. Note on the checklist rooms where water has been checked. Notify __ if there is not sufficient water for the next presentation.

April 30, 2010

In Excel format (.xls)

1. Add templates for welcome letters, name tents, participant schedules
2. Fill in blanks in instructions for replenishing water