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--- penguicon7.0:jobdescriptions [2009/05/21 17:02] – jer
+++ penguicon7.0:jobdescriptions [2017/01/14 14:24] (current) – external edit 127.0.0.1
@@ Line 117: / Line 117: @@
 Reserves a moving truck rental. On the Thursday before the convention, picks up the truck with funds from the Treasurer or Chief of Staff. Loads the contents of the storage cube into the truck using volunteers.
-    Public Storage
-Grand River
+Public Storage\\
-    Farmington, MI 48336
+Grand River\\
-Keeps a list of it. 0 Drives the truck to the convention. No later than Friday early afternoon, unloads the truck contents at the hotel in Ops for convention organizers to claim and put in their destination rooms.
+Farmington, MI 48336
-    When the convention is over, everyone is organized by the Chief of Staff to put their items back in Ops or the exit to where the truck is parked. The truck person confirms it with the list, loads it into the truck, drives, and puts it back to the storage cube with volunteers.
-    Returns the truck to the rental company within the rental time period. *3240 7346#
+Keeps a list of it. 0 Drives the truck to the convention. No later than Friday early afternoon, unloads the truck contents at the hotel in Ops for convention organizers to claim and put in their destination rooms.
+When the convention is over, everyone is organized by the Chief of Staff to put their items back in Ops or the exit to where the truck is parked. The truck person confirms it with the list, loads it into the truck, drives, and puts it back to the storage cube with volunteers.
+Returns the truck to the rental company within the rental time period. *3240 7346#
 ==== Volunteer Wrangler ====
 Anna Petrak
-JOB DESCRIPTION TO COME
+**Leading up to the Con:**
+-	Stays in touch with possible future volunteers.
+-	Receives and organizes requests for volunteers from ConCom and Staff.
+-	Makes a schedule to include all needed volunteer hours and fills in volunteers to the schedule.
+-	Forms a reward system for the “payment” of volunteers.
+**During the Con:**
+-	Gathers volunteers to fill in needed spots at the Con.
+-	Keeps track of filled hours.
+-	Uses the system formulated before Con to carry out rewards.
 ==== Dealer Wrangler ====
@@ Line 156: / Line 176: @@
 Arranges with a ribbon company, collects ribbon orders, places the total order, and distributes badge ribbons to their purchasers at check-in at the convention.
+Here's the m.o.a.t.n. method:
+  - Make an announcement x months before Con (your call) that you are now accepting ribbon orders.  Orders will trickle in until you start issuing deadline notices.
+  - Field questions about pricing, available colors, fonts/sizes and custom dies, all of which can be learned from the ribbon company.
+  - Collect orders in a spreadsheet.
+  - Issue deadline notices a month, a week, a few days, a day and a few hours before ordering is closed.  Your deadline should allow time for you to compile the orders, for the ribbon company to make the ribbons (4-6 weeks; coordinate with ribbon company), and for shipping.  (Might be good in the future to have a "soft" date, tell everyone it's the "hard" date, then accept the several orders that come in the two following days.)
+  - Submit spreadsheet to ribbon company (traditionally Larsen's Award Ribbons-- if you want to change I'll give you several reasons why that would be bad, unless, like, your cousin owns a ribbon company and will give us a lot of discounts and free favors).  Send the order in enough advance time for the ribbon company to complete the work and for shipping.  I submitted PCon 7's order six weeks before Con, and received the ribbons a week and a half before con.
+  - Wait to receive the ribbon company's invoice, and verify that the amount they are charging agrees with your estimate and/or resolve any discrepancies.
+  - Have the treasurer send a check.
+  - Tell submitters of new orders that, yes, it's really too late to order through Penguicon.  They can place their own order with Larsen's or another ribbon company, but they won't get to take advantage of our bulk discount.
+  - Wait the month it takes for the ribbon company to do the work.
+  - Print out your order spreadsheet twice, once sorted by name of orderer and once sorted by ribbon text.
+  - When you receive the ribbons, use the sheet sorted by text to verify that all ribbons were received.
+  - Organize the orders.  Some people will order several different ribbons.  I grouped the ribbons by name of orderer into boxes alphabetically: one box was names A through F, one box was names G through L, etc.
+  - At con, let ops know when & how people can find you, and tell reg to send people to ops for ribbons (it's easier for reg just to send any non-reg issue to ops).  It's also easy to just hang out by ops & let reg send people there.
+  - Use the sheet sorted by name to keep track of who has picked up their ribbons.  Collect any monies due when giving ribbons.  (In the future, we plan to request advance payment from orderers, by PayPal or such.)
+  - Keep the money in a safe place and give it to the treasurer on Sunday.
 ==== Chaos Machine Wrangler ====
@@ Line 280: / Line 320: @@
   * Ensures that their GoH will have proper meals, transportation, and requested (approved) equipment during Penguicon.
   * Remains available at all times for any problems their GoH may have during the convention.
+**Notes from Scott Kennedy regarding this year:**
+  * GoH Liason should also be a point of contact for photos and summary information that the talent wrangler may need (and should be approved by the GoH).  We needed that verification this year.
+  * GoH Liason should be tasked with "marketing" their individual GoH to the penguicon list, LiveJournal, and web site - if something new happens with their GoH (new book, new web site, new video), it should be promoted to our groups.
 ==== Room Party Maven ====