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--- penguicon4.0:minutes:apr2006meetingminutes [2009/05/20 14:58] – created jer
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-Saturday, April 8 2006. Socializing will begin at 10 AM. The meeting will begin at 11 AM. The hotel staff will join us at noon.
-The following is the agenda for the hotel part of the meeting:
-Noon – Introduction’s
-          * Key players and MOD schedule
-:15pm – Front desk/Reservations
-    * Pick up by day and total pick up
-    * Suites-
-    * 214-Bill Putt – charges on own
-    * 314-Gloria Frey – charges on own
-    * 254-Shar Nims  – rm/tax charges to master- Nims has another reservation - charges on own
-    * 354-Patricia Altergott – rm/tax charges to master – Altergott has another reservation – charges  on own.
-    * Assigning room numbers – Hotel will attempt to accommodate day of arrival.
-    * Requests from group
-          * 106 Brendan Durrett – charges on own
-          * 149 Con room
-          * 148 Con room – Aaron Thul and DeHart – charges to master
-          * 108 Rachel Weisenfeld
-    * Check out 4pm on Sunday for all above rooms.
-    * Check out of 12Noon for remaining of group
-    * After 12noon guest will incur a ½ or full day charge depending on time.
-    * Complimentary rooms of? to be issued to?
-    * Convention Chair will have access to review the in-house guest list on Friday and Sunday
-    * Arrival of group?
-    * Damage waiver to attendees upon check in.
-:45pm – Housekeeping
-    * Service needed?  What time?
-    * Moving of bed for which 3 rooms?  $75.00 per room for group only.  Individual requesting furniture moved from rooms will incur a rate of $125.00 per day for storage hotel will have to rent.
-    * Inspection of 148, 149, and 254 with kegs - twice daily.
-:00pm – Engineering
-    * Electrical Power needs – Internet Access?
-    * Signage throughout hotel
-    * Masking tape to be used for taping to walls, carpet (foot shape) what cannot be taped?
-    * Karaokee Machine in guestroom capabilities
-:15pm – Security
-    * Holidome Hours
-    * Pool Party
-    * Key players of Group will wear badges.
-    * Group will supply alcoholic beverages in group’s smoking and non-smoking hospitality (suites), room 149 and Green Room (148).  Group agrees beverages cannot be sold or carried to any other space within the hotel including the hospitality room.
-    * All night functions – which banquet rooms?
-    * Chaos Toy follow up
-    * Moving of pool tables/tennis tables follow up
-:30pm – Accounting
-    * Method of Payment for master
-    * Room’s to master account
-    * Looney, DiBona, Hayes, Miller/Lee, room 148 Thul/DeHart, Malokofsky, 2 Dbl NS adjoining in Durret’s name – 8 rooms total
-:45pm – Food and Beverage - Catering/Banquets/Kitchen
-    * Review Banquet Event Orders
-    * Function space layout per Brendan
-    * Meeting room rental of? will be charged
-    * Complimentary Reception Thursday
-    * Ice daily?
-    * Set up of Suites?  Tables/Chairs
-    * Internet needs in meeting space?
-    * Tour refrigeration space after meeting
-:00pm – Wrap up/Open Discussion //Italic Text//