//** Penguicon 2012 Concom Meeting **// \\ 18 March, 2012 ====== Meeting Announcement ====== 18 March at the Regency Hyatt Dearborn, gather at 11am, meeting at 12pm promptly **Meeting officially started at 12:26pm** (after waiting for the conchair to arrive) ====== Attendance ====== =====ConCom===== * [[people:JerLance ]] - [[:Facilities]] * [[people:SarahSlovik ]] - [[:Programming]] * [[people:CylithriaDuBois ]] - [[:Hospitality]] * [[people:AmandaLongAdams ]] - [[:Treasurer]] * [[people:ChristineBender ]] - [[:Operations]] =====Missing Concom====== * [[people:ChuckChild ]] - [[:ConChair]] * [[people:AaronThul ]] - [[:Registration]] =====Staff===== * Krunal Desai (Tech Track) * Randy Bradakis (Celebrities) * Lucy Kennedy (Food Track) * Chris Krieger (LAN) * Ger Lance (Scalzi Liaison) * Gibson Nichols (Video) * Dan Eckerd (Logistics) * Melissa Gilchrist (Charity) * Jody Raiford (Eco Track) * Marah Tynan (Program Ops) * Gerald Gentry * Kerri Springer * Ryan Carey (Videogame Track) * Anna Carey (Legion of Doom) * Scott Kennedy (All kinda shit) * Adrian (Marketing Assistant) * Jon Wallace (Marketing) * Ryan Shipman (Gaming) * Person here with Ryan (Gaming Staff) * Tim Slovik (Life, Masquerade, MaYheM) * Jamie Liss (Drag Show & WOW Game) * Jackson Turner (ConSuite Staff) * Nicole Weltman (Zombie Walk & ConSuite Staff) (Dimples) * Empire Ramirez (Music Track) ======Individual Reporting====== ======ConCom====== ===== Conchair ===== * Where the fuck is the conchair? * Nothing to report, other than absence * T-shirts * Matt will have art shortly * Offworld has a booth * Matt has our historical numbers * Jer will put together a list of shirts to purchase for the con and pass on to offworld/angie (this week) * Sarah dodged that bullet...slacker ===== Treasurer ===== * Geeks with Guns is added to the budget sort of on the say so of Jer Lance and Randy Bradakis * No conchair, decisions happen anyway * B.Bower getting his reimbursement... * Amanda will pass on to Jer * Jer will follow up * No conchair, decisions happen anyway * Following up on mystery payment with Angie Fox ===== Operations ===== * Can they get the whiteboards right away... * Coordinated with Logistics * Penguicon Branded Dice * ~$500...perhaps next year (will take too long this year) * Legion of Doom (Formerly Volunteers) * Nobody has asked for a single volunteer * We're told that's probably not good * Anna has infinity folks, but has deadlines: 7th April is deadline for requesting volunteers * Anything requested after that is unlikely to be filled * If you have marketing materials like the clings, please email marketing@ to let him now * Whuffie * Needs to have our account number printed on it * Jer will email it to Anna * Hotel will accept it for cash & carry * Hotel needs example copies one week out ===== Programming ===== * Sarah: "Thank you all for your patience...I was sick and you were all awesome!!!" * A concern: We look like dicks to panelists...Sarah will do a better job of returning communications and track heads should do the same * How many program items for GoHs * GoH Dinner/Opening Ceremonies/Closing Ceremonies/+3 Hours of Programming * Make sure your staff/panelists/etc know what category they fall into and what they are getting in exchange * Ribbons need to be arranged by participants in advance next year!!! * Midnight Techno Yoga * What an awesome name * Will be supplying waiver for participants...will share with con first * Charity food drive * If we don't get much, Jer will drop off * Ops will guard the box * Buying 100 ribbons from Jer's budget * Will have info for Program Ops no later than 1 week out from Con * Main Stage Scheduling * Friday Night: * Opening Ceremonies at 8pm * Drag show at 9pm * Saturday Afternoon: * Masquerade..ending at 6pm * Saturday Evening: * Music show...~7-10 * Rock Band * In Music Track Room * Chris Krieger will help with AV setup for this * Need TV setup for this for players too! * Gaming Room * Ryan is new gaming track head * Everyone who wants to help should contact gaming@ * Ops will manage gaming library checkouts, etc * New game show...brick challenge....info on the website * Ubuntu MI Release * Friday shindig * Con will subsidized rates down to bar levels * Sken is doing things with Sarah * Geek Prom * Cash bar, RSVP driven hors d'overs * MPCon * Event will cost a grand * It is on. In Marquis. No up-charge...attendance first-come first served with reservation list * Computer Lounge will be in here * Jer will obtain pricing for GoH dinner w/tentative agreement to stay here per ConChair Pro Tem Randy Bradakis * We have room for one more Tech GoH if we get one by 25 March ===== Registration ===== * No habla Aaron * We knew he'd be missing in Canada...it's 2:27, do you know where your conchair is? * Staff reg...when are they due? * Two weeks out? * Reg stuff will be in the reg storage area * If you do not wish to put your name in the reg database...pay in cash at the door...in a trench coat...and floppy, wide brimmed hat ===== Hospitality ===== * Alcohol * Alcohol cannot leave the consuite...period. Even if it's not ours. * Service is only between noon and 2am * What beer do we want? * GoH Dinner Dessert Reception * Logistics...bigger truck? * 24' truck...price is going up... * Open Soda Hack of Honor * Anthony Distill * Lithie will email asshat@ to coordinate with Randy * Flavor contest...Jer's Cream Soda flavor... * Cold storage * Jer needs to talk to the hotel about a fridge * Has room for consuite staff (4 more) ===== Facilities ===== * Roaming parties: * Okay, provided they follow rules that I'm not giving you here...contact me for them. Me is Jer. * WOW Game is going to email description of things that will be in the lobby for game * Getting a bigger truck. * ConTV is on...when on/off? ======Next Meetings====== * April 15th ConCom...Regency Hyatt Dearborn, 11am gathering, 12pm meeting (there will be a limited walkthrough) * If the conchair isn't terribly busy...it might be a good idea to throw this on the calendar for a brief appearance or a drop in or something ======SMOS Dinners====== * SMOS at LOCATION place DATE. * If you want to throw a SMOS dinner or party, please contact us at chair@penguicon.org Meeting proper adjourned at 3:20pm by **Jer** and **ConChair Pro Tem Randy**.