//** Penguicon 2011 Concom Meeting **// \\ February 20, 2011 **Meeting officially started at 12:32pm** ====== Attendance ====== =====ConCom===== * Limey Zrnich - [[:ConChair]] * Jer Lance - [[:Facilities]] * Amanda Long-Adams - [[:Treasurer]] * Christina Bender - [[:Operations]] * Bill Korsak - [[:Programming]] **Absent** * Kylia Zrnich - [[:Hospitality]] * Aaron Thul - [[:Registration]] =====Staff===== * Trevor Jagoda (Absent from Hotel Liaison duties mostly) * Ossy Krieger (Network) * Matt Arnold (Pubs & Signage) * Jamie Liss (Auction) * Dan Eckerd (Logistics) * Ryan Carey (Video Game Track) * Anna Held-Petrak (Volunteers) * Dave Adams (Webcomics & Artist's Alley) * Shawn McGraw (Gaming) * Jenn Toby (Gaming) * John Davis (Gaming) * Mark Szlaga (Hospitality) * Jennifer Szlaga (Hospitality) * Shar Nims (Hospitality) * Chris Catlett (Computer Lounge) * Angie Fox (Dealer's Room) * James Hice (Communications & Community & Looking Damned Pretty) * Virtual Misha (Ribbons) =====Others in Attendance===== * Gib (MDLug) ======Individual Reporting====== =====James (Community)===== * Needs SMOS hosts, please contact him at community@ =====Gibs===== * Perhaps internally network-cast presentations? * Working with Ossy on that =====Angie (Dealer's)===== * Dealer's room is sold out plus waiting list * i3 does not need a table * **When is room available?** =====Chris (Computer Lounge)===== * Going to need overnight staff * Will publish to list to find people =====Shar (Hospitality)===== * No chance of Concierge Lounge on Thursday night =====Jenn (Gaming)===== * Working on schedule * If you are interested in running a game, contact gaming@ * Looking for staff and volunteers for overnights =====Anna (Volunteers)===== * If you need volunteers, you can just add them to the wiki (Volunteers page... perhaps [[volunteers]]) or email Anna volunteers@ * If you think you asked for it, and it's not on the wiki, you didn't. * **Can we ensure that wuffie is spendable at the hotel?** * Beer trolls must be staff and must be found that way, not through volunteers. =====Ryan (Video Gaming Track)===== * Just sent schedule to Bill * If you know someone who wants to do a video game panel or if you'd like to be on some, email videogaming@ =====Dave the Canadian (Webcomics)===== * Artist's Alley full... * Where is it going to be? What is it? Why is it? Ahhhhhh! * Webcomics programming is in and submitted to Bill =====Dan (Logistics)===== * Storage cube is re-inventoried * Should have the inventory on wiki by next weekend * Stupid monitors should go away * Dan is going to coordinate with James and/or Gibs to manage away all of our useless stuff * Truck is going to cost about $400 =====Jamie (Auction)===== * Currently taking donations for the convention * Will email webmaster@ to get access to email account * Wiki has been set up =====Amanda (Treasurer & Room Parties)===== * Needs to get Limey a credit card * Nothing new to add, but if you spend money, you need to submit an expense report form asap * Email treasurer@ if you need a form or if you need to know about your budget * Room parties * Cutoff for suites: end of February so they can be juried * Need to have a rules form put together =====Matt (Pubs & Signage)===== * Souvenir book deadline: **March 4th** * Schedule book deadline: **March 25th** * Proofing drafts will be out before 1 April, and need to be back by the 5th * Printer cannot take anything after early of April. * Souvenir book...if you don't want to change your text, please respond and approve it * If you want to change it, change it and respond =====Ossy (Network)===== * No planned changes from last year * Please email network@ if you have questions * Need to work with hotel to get the lobby televisions set up =====Jer (Hotel)===== * New contact (dunno who yet) on the hotel side * Hotel is nearly full, get your ducks in a row or get left out * If you have something to ask the hotel, talk to me * This includes on the weekend itself ($1,330 wasted last year) * **Room layouts due March 4th** * No special snowflakes, all requests will be emailed per the way things have been handled for 4 years * **Deadline page on the wiki?** =====Christine (Ops)===== * Needs Ops staffers, contact ops@ to work =====Bill K (Programming)===== * Tracks * Costuming, Food, Mayhem, and Life are in the Life Track now * Anime Track is going to die...unless there is some new person to run it * DIY - Brad is still running it, despite not being able to attend * Needs to find a liaison for Mitch/Jimmie * Eco - Still going, need to discuss location * Gaming - On target, has programming * After-Dark - Has programming * Lit - Lots of programming plus writing seminar * Music - Has overtaken the con * Podcasting - also huge programming * Science - Is frickin' massive * Tech - Fleshing out nicely * Video Gaming - Fleshlight * Webcomic - David has passed on panels * Mayhem - Aegis is concerned...this has been placed under Life * Penguicon - Board meeting, intro to the con...Matt will contact =====Virtual Misha (Ribbons)===== * Need ribbon orders * Please help spread the word * Needs official list of ribbons from Limey * Also needs list from Limey from GoHs * **Ribbon ordering deadline is March 11th** ======Next Meetings====== * March 20th at 1pm ConCom...Troy Marriott ======SMOS Dinners====== * None scheduled, otherwise James will be organizing one soon. * If you want to throw a SMOS dinner or party, please contact us at chair@penguicon.org or community@penguicon.org Meeting proper adjourned at 2:40pm by **Jer**.