//** Penguicon 2010 Concom Meeting **// \\ March 6, 2010 ====== Meeting Announcement ====== 06 March 2010 at Troy Marriott. Pre-meeting at noon, meeting promptly starts at 1pm. **Meeting officially started at 1:10pm** ====== Attendance ====== =====ConCom===== * Randy Bradakis - [[:ConChair]] * Jer Lance - [[:Facilities]] * Trevor "Helmut Newton" Jagoda - [[:Programming]] * Micki Hedden - [[:TalentWrangler]] * Chuck Child - [[:Hospitality]] * Brian Decker - [[:Registration]] * Amanda Long-Adams - [[:Treasurer]] * Mara Tynan - [[:Operations]] =====Staff===== * Limey Zrnich (Costuming) * Jamie Liss (Dealer) * Mark Szlaga (Beer) * Jo James (Dealer) * Richard Harrel (Science) * Matt Arnold (Program Book) * Angie Fox (Dealer Wrangler) * Dan Eckerd (Logistics) * Ryan Carey (Video Track) * Anna Held-Petrak (Volunteers) * Ron Blanchett (Mailing List) * James Hice (I'm with Sarah) * Sarah Slovik (Eco Track) * Shar Nims (Consuite) * Mark Lennigan (GWG) * Brian Decker (Registration with Yanni) * Yanni Kuznia (Literature Track) * Nate Blkdldvjmlv (i3Detroit) * Joe Bender (i3Detroit) * Christine Bender (Operations) * Melanie Brooks (DIY Track) * Sheryl Bradakis (Masquerade & Knitting) ======Agenda====== =====Operations===== * Breaking down the Operations Job into right-sized pieces. * We'll come back to this. Randy will talk to Marah and stop putting nonsense in the minutes * The last part of that was a lie. =====Ribbons===== * Relationship status ribbons? * We shall order * Need to address harassment, part of another topic * Check the badger ribbon wiki page for our currently planned ribbon order, note any issues immediately * Volunteers: 100 "Penguin" White on Black * Geeks with Guns: 30 "Bang! Bang!" Gold on Black * Masquerade Judge: 10 "I'm Judging You" Blue on Red * i3 Detroit: "I build stuff" White on Blue * Rock Band Rock Off: 50 "I like to Rock off!" Red on Black * Rock Band Finalists: 15 "Rock Harder" Gold on Black =====Programming===== * Maddog's Challenge (If not covered by Sarah) * He still hasn't responded to Matt * We are going to take the ball and run with it * Randy and Ron are going to resolve a game of hot potato and find the slides and pass them on to Sparrow * Yoooooomacon = Anime? Or do we do it ourselves? ConChair vs. ConChair, BATTLE! * This is almost entirely scheduled, etc * He will contact Trevor to resolve any outstanding questions * DJ For the Dance, etc... * There are a few possibilities that will need to contact Randy asap if they want to be considered * Illuminatus 2.x at our show * Perhaps they can do the light show for the dance that may or may not happen =====Volunteers===== * Anna needs two people * one to be at the table * one to actively search for volunteers and send them to the table. * Emailed concom with requests for volunteer needs * Send Anna times when people are needed or you **will not get any volunteers** =====Hotel===== * Dimension/Layout for Concierge * What dimensions/how many stage sections * Dimensions of usable space outside Denn 3/4 * Board room table size/chair count * BoF/Small shit * Craft area dimensions/table/chair count * Outdoor area dimensions * Need layouts from: * Networking (Athens) * Outdoor panels (if any) * Anime/Film * LN2 * Eco Track * Consuite (if they need any changes) * Broadcasting booth (if they need any changes) * Are any function rooms *not* lockable. Need to secure a key for me and/or Ops * What size are the televisions in the guest rooms, and can we hook systems up to them? =====Souvenir Book===== * Presenting the paper draft * photo for i3Detroit * Nate will send that in * longer bio for Zonker * Perhaps from the community? * "Joe Brockmeier Facts"? * Like Chuck Norris Facts * But hopefully containing at least one fact * Jer will see if that is okay with having someone else write his bio "fictionally" * Things Randy has to get to Matt * Conchair Report -- Randy Bradakis * When will this happen? F-ing never * Ops info -- Randy Bradakis, Jer Lance * Hotel info --Jer Lance, Trevor Jagoda * Chaos Machine info? -- Trevor Jagoda * Trevor gave one to Matt arguably * Rules -- Randy Bradakis * Concom list -- Randy Bradakis * very few ads at this point. What other ad commitments does Matt need to be told about? * Angie will forward an email about a potential ad to Matt ======Individual Reporting====== ======ConCom====== =====Helmut "Trevor" Newton===== * Micki is going to forward to Matt the Nifties that are missing * Also going work on the picture thing by sending an email to all nifties asking for print quality photos * We have stuff on the events page asap =====Chuck===== * Nothing to report * Shopping list has been updated several times =====Micki===== * Nate Bezanson - Liaison for i3Detroit * Needs email addresses for all Nifties * Will pass names on to Trevor to pass on to track heads =====Amanda===== * Please turn in receipts and requests for money at meetings. Not at con * There will be a schedule for reimbursements at-con =====Brian===== * Lanyards * Jer * Needs Discount Admissions List * Randy is maintaining * Will be provided to Brian preliminarily today * There is a registration party at Aaron's house to enter stuff * Bring your own computer * Needs Dealer's List * Angie will send prelim list today =====Signs===== * If you have signage needs, signs@penguicon.org ======Staff====== * Anna * Can we kill Whuffie? * Volunteers manage their own sheet, staff signs off on sheet at the end of a work shift * Has to be called a Wuukie(TM) * Yanni * UPDATE THE BLOODY WIKI (emphasis mine) ======Next Meetings====== * April 10th ConCom meeting Troy Marriott 12-3 Walkthrough to follow ======SMOS Dinners====== * SMOS at Doma Decker today, March 6th, 5-8 (ConCom meeting attendees may attend earlier?) * If you want to throw a SMOS dinner or party, please contact us at chair@penguicon.org Meeting proper adjourned at 2:25pm by **Jer Lance**.