//** Penguicon 2010 Concom Meeting **// \\ February 6, 2010 ====== Meeting Announcement ====== 06 February 2010 at Randy's house. Pre-meeting at noon, meeting promptly starts at 1pm. **Meeting officially started at 13:00** ====== Attendance ====== =====ConCom===== * Randy Bradakis - [[:ConChair]] * Jer Lance - [[:Facilities]] * Trevor Jagoda - [[:Programming]] * Micki Hedden - [[:TalentWrangler]] * Chuck Child - [[:Hospitality]] * Brian Decker - [[:Registration]] * Amanda Long-Adams - [[:Treasurer]] =====Staff===== * Bradley McMahon * Ron Smoth Blanchett * Dan Eckerd * Bill Korsak * Limey Zrnich * Aaron Thul * Shar Nims * Steve Dehart * Yanni Kuznia * James Hice * Matt Arnold * Sparrow Slovik * Sheryl Bradakis * Nate (i3) * David Adams * Laurie Adams * Chris Krieger =====Others===== * Mark Lennigan (GWG) * Curtis Girsdafjhak * Aaron Mijsaihvdsn * Dylan Herbert (International Relations) ======Agenda====== =====Ribbons===== * Dealers Room * paid by Penguicon * Count needed - 40 * Dark Green, Gold Lettering * Program Participant * Style - Black with White Lett * Count - 200 * Staff * Style - Black with White Lett * Count - 50 * ConCom * Style - Black with White Lett * Count - 10 * GoH * Style - Purple with Gold Lett * Count - 15 * Individual GoH Ribbons * Traditionally each GoH gets a ribbon to hand out * Styles? * Wording (from GoHs?) * Count - 100 each * Order of the Penguin * ConChair does an "award ribbon" for those that have done exemplary service * Style - Randy will come up with this later * Count - 15 =====Hotel===== * Security * 2 roll offs in Med Room for Dealer's Room * Power * Has hotel agreed to run power as requested for main dealer area * Layouts - Mar 27 Cutoff * Hallway of storage * i3 Cupcake car in the hallway * Need to know if wheels are non-marking, * Wheels are non marking * if 0 emissions * No taco bell * and if turning on carpet will ruin carpet * No problem * Lock picking panel * No problem * Guest Rooms (75 rn total) (with Late check-out) * 2 storage (Near Consuite, across hall?) * 8 rn (2 rm * 4 nights) * 2 gopher * 5 rn (2 rm * 1 @ 2 nights & 1 @ 3 nights) * Anime/Film (Near Consuite) * 2 rn (1 rm * 2 nights) * Eco Track (Near Consuite, far periphery) * 2 rn (1 rm * 2 nights) * LN2 Room (Near Consuite) * 2 rn (1 rm * 2 nights) * Last year's Volunteer Hours winner * 2 rn (1 rm * 2 nights) * Randy will get him in touch with me * ConCom Rooms (to be paid to con by members) * 32 rn (8 rm * 4 nights) * GoH Rooms (Quiet area) * 20 rn (5 rm * 4 nights) * 15 rn free * Television Equipment Room (room 1709) * 2 rn (1 rm * 2 nights) * Suites (5 of them) * Juried among all possibles who submit to roomparties@penguicon.org by March 15th * i3 (Hackerspace Party) * Barfleet * Canadian Parties * Purchased through convention at $150 per night rate * Do they come with adjoining guest rooms? * Time to start the "want to throw a party in a suite" * Leaning toward folks that throw two-night parties or have someone to split nights with them * Must have check in for $150 (no tax) to Treasurer nlt DATE March 30 or we move down list * Suite occupants juried aside from previous year party contest winners? * ConSuite * When do we get the room on Friday? Noon * When do we lose it on Sunday? 3pm * Where do we do pre-party and dead-dog? 14th floor suite * Green Room * Hotel supplied lineup of snacks * Meal service for GoHs (Nifties?) * Fri Dinner; Sat Breakfast, Lunch, Dinner; Sun Breakfast, Lunch * Limited sub-menu for short order food for meals for GoHs * Snacks provided from 1 hour before programming start to 1 hour after programming end * Should be meal appropriate (breakfasty snacks in AM, etc) * Available for nifties and gohs? =====Programming===== * Function Space * Review Preliminary Layouts * What are we doing with the old furniture...Dibs? * Chaos Machine - OK with restaurant * Determine where in parking garage parking garage programming will go * Need somebody to do film portion of film room, or film room dies * Please, somebody contact Randy asap * Souvenir Book (Printed paper proof March 6th) * Front matter due No Later Than 20 Feb 2010. This is a drop dead date * Cover art - Laurie Adams will get with Howard Tayler * Conchair Report - Randy Bradakis * Ops - Randy (Until further notice), Jer has stuff too * Hotel Information - Jer Lance, Trevor * Volunteers - Anna Held-Petrak * Chaos Machine - Trevor * Consuite - Chuck Child * Room Parties - Amanda LA and Jer * Dealer's Room - Angie Fox * Game Room - Bill Korsak * Convention Rules - Randy Bradakis * Restaurant Guide - Yanni Kuznia * Howard Tayler Intro - Laurie Adams * i3 Intro - Nate Blkajsdfnaskdjnkij, Bradley McMahon * Karl Schroeder Intro - Dave Kletcha * Marcel Gagne - Snapple (Made from the best stuff on earth) * Zonker Brockmeyer - Jer Lance * Network (Possibly) - Ossy * If you want shit in there, email Matt (romeo, alpha, papa, echo) * Schedule Book * Deadline for program items is March 30th and that is a hard date * Schedule Book printed paper proof is April 9th * Nifties/Guests * Pictures and Bios * Liaisons * Have they made contact /w GoH? * Are questionnaires done/returned? * They went out this week. * Do I have any programming ops? =====Operations===== * No more Mara * If someone can handle operations, we are in need. Contact Randy ASAP =====Acme===== * Orvan needs ideas for Acme deliveries and recipients. Announce this request on the normal Penguicon channels. =====Signage===== * We should start considering signage...what signs will each department need. * List and describe and forward such requests to the appropriate department signs@penguicon.org ======Individual Reporting====== ======ConCom====== =====Randy===== * Spider & Jeanne Robinson * Will make virtual and pre-recorded appearance? * Music Track Info * Rob Balder can not eat Jer's ass * Can his nifty badge move to someone else? REQUEST DENIED *STAMP NOISE* * Contact Page update * Ron and Randy will doublecheck to make sure the form is actually working * Geeks with Guns * The Mark Lenigan that ran it for Penguicon 1.0 wants to run it again * If anyone is bringing a gun, they need to ensure they contact Jer so that they won't get their room cleaned. * Ron will put GWG back on the form and set up a contact email * Communications needs to send out a blurb, Mark will pass on to Randy * GoH questionnaire "BLAH" vs. Actual Date * Need a clever acronym for BLAH that makes sense. (By Last Available H * T-Shirt * Randy will pass this on to Ron BLAH *Positions * Community Manager: Misha has been elected for Penguicon for the year * Sponsorships: Needed * Marketing: Chris Pate? (Tentative) * Operations Head: (*wink*) =====Micki===== * Liaisons were just put in contact with GoHs within the last few days. * Trevor emailed info for Craig to Micki * Liaisons should pass on to GoHs a drop dead on questionnaire of Feb 28th BLAH * Track heads should get Nifty Blurbs to Micki asap or the blurbs won't happen. * Spoke to BAD, BIG, Asians, FEW...working on diversifying Penguicon =====Jer===== * Network: * Prelim network design is on the wiki * There will be a staff presenter network which will have priority to the Internet (second after Reg) * There are not any honeypots on the network. Seriously. None. Not any. * Working on a line drop from an outside provider * Wireless will be provided by Cisco * Lounge * Design is on the wiki * 10-20 terminals running Ubuntu 9.10 * There is room for people to bring in their own demo boxen. * Logistics * Boots will donate the use of his truck * He might also drive * Cube to hotel on Thursday * Hotel to cube on Monday * I need an adult! * Inventory on Wiki =====Amanda===== * Treasurer and Volunteers will be stationed at Reg on Sunday for reimbursements * Room parties should be emailed to roomparties@penguicon.org or they will be shut down * There will be a room party contest again...Amanda will provide a box to Hotel Front Desk for room party contest voting * Needs to hear from Limey about giving away a free membership in contest =====Brian===== * We hate Canada.... (Reg is fixing the reg form for today) * Brian needs list of Nifties, GoHs, and Staff... * Staff positions get staff rate * ConCom positions get ConCom rate * Board members play double * Still getting computers, printer, and credit card machine ($200) ======Staff====== =====NAME===== * Bill Korsak * Put out call for GMs (March 15th is deadline) * Ryan Carey * Video Game Track list is done * Will put the list on the wiki so that people can see * If you have a panel you want to see and have somebody to run it...let Ryan know ======Next Meetings====== * March 6th at the hotel (Jer will verify with the hotel) (Pre-meeting at noon, meeting at 1) * April 10th at the hotel with walkthrough (Jer will verify with the hotel) (Pre-meeting at noone, meeting at 1, walkthrough at 4?) ======SMOS Dinners====== * If you want to throw a SMOS dinner or party, please contact us at chair@penguicon.org Meeting proper adjourned at 15:48 by **rape**.