//** Penguicon 2010 Concom Meeting **// \\
August 1, 2009
====== Meeting Announcement ======
12PM at the Randy's House
12PM pre-meeting, 1PM official start...

**Meeting officially started at 1:09pm**

====== Attendance ======
=====ConCom=====
  * Randy Bradakis - [[:ConChair]]
  * Jer Lance - [[:Facilities]]
  * Micki Hedden - [[:TalentWrangler]]
  * Trevor Jagoda - [[:Programming]]
  * Mara Tynan - [[:Operations]]
  * Chuck Child - [[:Hospitality]]
  * Amanda Long-Adams - [[:Treasurer]]

=====Staff=====
  * Ron Blanchett - [[:Webmaster]]
  * Sheryl Bradakis - [[:Masquerade]]
  * Angela Pineo - [[:Consuite]]
  * Krissy Blanchett - [[:Consuite]]
  * Limey Zrnich - [[:CostumingTrack]]
  * Amy Zrnich - [[:DragShow]]
  * David Adams - [[:WebcomicsTrack]]

=====Staff-to-Be=====
  * Courtney Galloway - Token Midget

======Agenda======
=====Website Updates=====
  * Everyone needs to update their website content as soon as possible.
  * Bare minimum...two stages...
    * Get rid of bad information ASAP
    * Put up good, new information soon
  * Ron will show us the CMS

=====Content Manager=====
  * Ron will show us all how to use the CMS of DOOOOOOOM!
  * Ron will fix all crappy HTML

=====Email Functionality=====
  * Everyone needs to check their Penguicon email to ensure that it is being forwarded (if they want it forwarded)
  * Get with Ron if there are problems.

=====Wiki=====
  * Edit the wiki! This is important.

=====Staffing=====
List of staff positions that need to be filled:
  * In Hospitality
    * [[:greenroom|Green Room]]
  * Talent
    * [[:gohliaison|GoH Liaisons]]
    * Need GoH Liaisons for Spider Robinson and Karl Schroeder at this time.
  * In Operations
    * [[:communitymanager|Community Manager]] - Mara is going to take care of that until we find one.
    * [[:programops|Program Operations]] - Randy has not idea who said they wanted to do that, contact Mara if you do!
    * [[:Photographer]] - Randy is going to ask Dave Hogg
      * Photos from last year that Krissy is going to forward links to her pics asap
      * Ron is going to look into making a better solution for the photos
    * [[:Sponsorship]] 
    * [[:Marketing]] 
    * [[:Signage]] 
  * Programming 
    * [[:musictrack|Music Track]] Head 
    * [[:lifetrack|Life Track]] Head 
    * [[:mediatrack|Media Track]] Head
    * [[:chaostoy|Chaos Toy]] Wrangler 

=====T-Shirts=====
  * We are going to see if whoever our "artsy" GoH can do it.

=====Guests of Honor=====
  * Waiting for some outstanding GoH invites...
  * Followups for Tech and Art are ready.

=====Registration=====
  * Aaron has to step down. We need a registration head. Email the conchair.
  * Jer is willing to serve as Aaron's backup provided Aaron keeps the job
    * Randy will follow up with Aaron

======Individual Reporting======
  * Amanda (Treasury)
    * Expense report forms are ready.
      * If you spend money, you must fill out a form for reimbursement by the next concom or risk waiting until post-con for reimbursement.
      * Get form signed by your department head.
    * Monthly reports on our budget statuses will be forthcoming when we spend money.
  * Sheryl (Masquerade)
    * Theme is Vintage Video games
    * If people find prize material that is on-theme, please contact Sheryl.
    * Web content will be up within the next two weeks.
  * Chuck (Hospitality)
    * Looking at jockey box rig pricing still
    * Needs a contact to a food distributor (Jer will do what he can)
  * Ron (Website)
    * Nothing new
  * Limey (Costuming)
    * Drag Show plans are going
    * Bill P is looking at doing a Rocky Horror show
  * David Adams (Webcomics)
    * Artists Alley converting to Webcomics Alley, perhaps?
    * Did the check go to the EFF last year? Randy will follow up right away with Jordan.
  * Trevor (Programming)
    * There will be a programming meeting to follow the next ConCom Meeting
  * Micki (Talent Wrangling)
    * Please Cc: talent@ when communicating with GoHs or Nifties.
  * Mara (Operations)
    * Going to work on staffing
    * Following up with Jer and Randy on marketing and sponsorship
  * Jer (Facilities)
    * Hotel - reserve your rooms!
       * Diagrams will be done hopefully very soon (2 weeks ish?)
    * Network - MPCon is over, Ossy is going to start working on the network.
    * Logistics - We have a guy. He's going to do inventory.

======Next Meeting======
  * September 5th, 2009 at Randy's. 12pm pre-meeting, 1pm main.

======SMOS Dinners======
  * September 5th, 2009 at Randy's. 6pm-10pm.

Meeting proper adjourned at 2:35pm by **Jer Lance**.