=====Description===== **[[http://dearborn.hyatt.com]]**\\ 600 Town Center Drive\\ Dearborn, Michigan, USA 48126-2793 \\ Reservations: [[https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=3411515]] Hotel Liaisons: [[people:jerlance|Jer Lance]] & [[people:nurigocay|Nuri Gocay]] ([[hotelliaison|Go here to see what's going on with the hotel]]) =====Inventory===== ====Rooms==== * Doubles: 369 * Kings: 376 * Suites: 27 * 8 Parlor-only ===== Function Space ===== ==== Diagrams ==== * {{:regency_hyatt_dearborn_-_floor_plan_diagram.pdf|Function Space Floor Plan}} * Note, we do not have //Regency Ballroom//, //Great Lakes Center//, or //Pool Terrace// areas * {{:regency_hyatt_dearborn_-_meeting_space_capacity_chart.pdf|Meeting Space Capacities}} * Note, we do not have //Regency Ballroom//, //Great Lakes Center//, or //Pool Terrace// areas * {{:regency_hyatt_dearborn_-_fact_sheet.pdf|Hotel Fact Sheet}} ==== Ballroom Space ==== ===Grand Ballroom (Springwells)=== * **Use:** Dealer's Room / Booth Fair * **Dimensions:** 60' x 80' x 15' * **Max Booths:** ~65 * First 60 are complementary * Additional vendors at $25/vendor * **Availability:** Fri 0800 - Sun 1800 * **Planning:** * Individually linen tables * Tables in back half of the room should be two 6'x18"s * Add two trash cans * Load in/out must happen through loading area * Security: $35/hour, 4-hour minimum * Overnight Security must be purchased * Also $35/hour ===Grand Ballroom (Dearborn)=== * **Use:** Big-Top Events * **Dimensions:** 60' x 80' x 15' * **Seats:** * 550 Theater (our normal layout) * 350 Classroom (normal with rows of tables) * 390 Banquet (rounds, think gaming) * **Availability:** Fri 0800 - Sun 1800 * **Planning:** * Stage, podium, need A/V setup * Stays in theater-style seating === Marquis=== * **Use:** MPCon * Classroom setup, tables facing one another, 6' aisles, server area * **Dimensions:** 80' x 50' x 10'6" * **Seats:** * 325 Theater (our normal layout) * 225 Classroom (normal with rows of tables) * 350 Banquet (rounds, think gaming) * **Availability:** Fri 0800 - Sun 1500 === Desoto A & B === * **Use:** Music Track * Theater setup with stage * **Dimensions:** 70' x 27' x 10'6" (A: 25' x 27' x 10'6" / B: 45' x 27' x 10'6") * **Seats:** * 210 (A:80 /B:130 ) Theater (our normal layout) * 126 (A:45 /B:72 ) Classroom (normal with rows of tables) * 220 (A:50 /B:70 ) Banquet (rounds, think gaming) * **Availability:** Fri 0800 - Sun 1500 ==== Small Function Space ==== ===Rolls / Royce=== * **Use:** ? * **Dimensions:** 54' x 20' x 9'6" (27' x 20' x 9'6" each side) * **Seats (each side):** * 50 Theater (our normal layout) * 30 Classroom (normal with rows of tables) * 40 Banquet (rounds, think gaming) * **Availability:** Fri 0800 - Sun 1500 ===Pierce / Arrow=== * **Use:** ? * **Dimensions:** 54' x 20' x 9'6" (27' x 20' x 9'6" each side) * **Seats (each side):** * 50 Theater (our normal layout) * 30 Classroom (normal with rows of tables) * 40 Banquet (rounds, think gaming) * **Availability:** Fri 0800 - Sun 1500 ===Stearns / Knight=== * **Use:** ? * **Dimensions:** 54' x 20' x 9'6" (27' x 20' x 9'6" each side) * **Seats (each side):** * 50 Theater (our normal layout) * 30 Classroom (normal with rows of tables) * 40 Banquet (rounds, think gaming) * **Availability:** Fri 0800 - Sun 1500 ===Stanley / Steamer=== * **Use:** ? * **Dimensions:** 54' x 20' x 9'6" (27' x 20' x 9'6" each side) * **Seats (each side):** * 70 Theater (our normal layout) * 36 Classroom (normal with rows of tables) * 50 Banquet (rounds, think gaming) * **Availability:** Fri 0800 - Sun 1500 ===Bugatti / Royale=== * **Use:** ? * **Dimensions:** 54' x 20' x 9'6" (27' x 20' x 9'6" each side) * **Seats (each side):** * 50 Theater (our normal layout) * 30 Classroom (normal with rows of tables) * 40 Banquet (rounds, think gaming) * **Availability:** Thu 0800 - Sun 1500 ===Model T=== * **Use:** ? * **Dimensions:** 29' x 20' x 9'6" * **Seats:** ~15 * **Availability:** Thu 0800 - Sun 1200 ===Cord=== * **Use:** ? * **Dimensions:** 29' x 20' x 9'6" each side * **Seats:** * 50 Theater (our normal layout) * 30 Classroom (normal with rows of tables) * 40 Banquet (rounds, think gaming) * **Availability:** Fri 0800 - Sun 1500 * **Notes:** Has a big, round board table in it ===Thomas=== * **Use:** ? * **Dimensions:** 34' x 19' x 9'6" * **Seats:** ~22 * **Availability:** Thu 0800 - Sun 1500 ==== Boardroom-Style Space==== ===Franklin=== * **Use:** ? * **Dimensions:** 17'6" x 15'6" x 8' * **Seats:** ~15 * **Availability:** Thu 0800 - Sun 1200 ===Desoto Office=== * **Use:** Hotel Liaison Office * **Dimensions:** 18'6" x 12' x 8'6" * **Seats:** 8 as boardroom * **Availability:** Thu 0800 - Sun 1200 ===Stutz=== * **Use:** ? * **Dimensions:** 15' x 18' x 9'6" * **Seats:** ~15 as boardroom * **Availability:** Thu 0800 - Sun 1200 ==== Misc ==== ===Hospitality Suite & Storage=== * **Use:** ConSuite * **Availability:** Thu 1200 - Sun 1500 * **Planning:** * Rooms 401, 402, 403, 404 * Beds removed from 402 & 404 (free) * Cleaning daily at $100/day ($400) * Banquet supplies (tables, linens, etc) offered gratis * Dining supplies available with payment ===Registration Desks & Office=== * **Use:** Registration * **Availability:** Thu 0800 - Sun 1500 * **Notes:** * Has lockable storage room behind * Two reg desks...can probably seat 2 individuals per desk * Space for a table for reg materials off to the side ===Grand Coat Room=== * **Use:** Operations * **Availability:** Thu 0800 - Sun 1200 * **Planning:** * Two trash cans * Several school tables * 8 chairs * Internet and Phone access ===Grand Foyer=== * **Use:** Tabletop Gaming * **Dimensions:** 104' x 44' x 10' * **Seating:** In progress [[hotelliaison#planning_document|check our work]] * **Availability:** Fri 0800 - Sun 1500 * **Planning:** * Rope and stanchion to make the actual 'gaming space' part =====The Contract===== ==== Guest Room Commitment ==== ^ Date ^ Day ^ Standard Rooms ^ GoH/ConCom Rooms ^ Total Rooms ^ | ''4/26'' | ''Thu'' | ''25 @ $99''| ''10 @ $89''| ''35 @ $ 3,365''| | ''4/27'' | ''Fri'' | ''290 @ $99''| ''10 @ $89''| ''300 @ $29,600''| | ''4/28'' | ''Sat'' | ''290 @ $99''| ''10 @ $89''| ''300 @ $29,600''| | ''4/29'' | ''Sun'' | ''25 @ $99''| ''10 @ $89''| ''35 @ $ 3,365''| ^ Total 670 @ $65,930^^^^^ * 670 room nights * Thu/Sun: 35 rooms each * Fri/Sat: 300 rooms each * Must hit 80% of total room block to avoid penalties * 536 rooms or more * Penalty is simply the difference between pickup and room block minimum ==== Rates ==== * Guest Room: $99/night * Parlor-only Suite: $139/night * Includes fold-out couch and murphy bed, but no adjoining bedroom * Only 8 in inventory * VIP Suite w/Bar: $279/night * Includes adjoined king bedroom * Suite has fold-out couch and/or murphy bed * State and local taxes excluded from price (around 14% usually) ==== Comps ==== * 1 for 25 * Application is as follows: * Standard: 1 * Regency Club: 2 * VIP One-Bedroom: 3 * VIP Two-Bedroom: 4 ==== Reservations ==== * Reservations can be made at a website [[https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=3411515]] * Phone reservations: (888) 421-1442 * The hotel **strongly** desires that we push people toward the web system ==== Food Storage ==== * We do not have any food storage space arranged for in the hotel fridge/freezers * Suggest that we purchase/rent inexpensive medium refrigerator to keep cold food in for storage ==== Television Channel ==== * Currently working on arranging for ConTV ==== Internet ==== * Dedicated Internet Circuit provided by hotel * $500/first day, $250/day after * $1,000 total ==== Pool and Fitness Area ==== * Extended hours are arranged for pool and fitness * Accessible until 2am Friday and Saturday nights (Saturday/Sunday morning) ====Beer and Liquor Policy==== * No liquor can be served in the hospitality suite ([[consuite|Consuite]]) * Note: You can drink your liquor there, but you the con does not serve liquor. * Beer can be served in the hospitality suite, but **must** remain in the suite * The only food and/or beverage allowed on the ground two floors (function or banquet areas) are those provided by the hotel ==== Parties ==== * Party rooms can have beds removed for $139 * This includes up to 2 cocktail rounds and 10 chairs delivered * 2 cocktail rounds and 10 chairs can be ordered for $30 * Individual chairs/tables cannot be ordered ala carte =====Meetings at the Hotel===== * June (with walkthrough) * August * November * February (18th) * March (18th) * April (15th, with walkthrough)