Penguicon.info

This page is read only. You can view the source, but not change it. Ask your administrator if you think this is wrong.
=====Description=====
**[[http://www.marriott.com/hotels/travel/dtwpo-auburn-hills-marriott-pontiac-at-centerpoint/]]**\\
3600 Centerpoint Parkway\\
Pontiac, Michigan, USA 48341 \\
Less than 10 minutes from the Troy Marriott \\
Reservations: [[]]

Hotel Liaisons: [[people:nurigocay|Nuri Gocay]] and [[people:jamesgamble|James Gamble]] ([[hotelliaison|Go here to see what's going on with the hotel]])

=====Inventory=====
====Rooms====
  * Doubles: 143
  * Kings: 142
  * Suites:  5


===== Function Space =====
==== Diagrams ====
  * {{:floorplan-dtwpo.png|Function Space Floor Plan}}
  * {{:dtwpo-propertyinformation.pdf|Hotel Fact Sheet}}
==== Ballroom Space ====
===Salon D/E===
  * **Use:** Dealer's Room / Booth Fair
  * **Dimensions:** 60' x 34' x 20'
  * **Max Booths:** ~40
    * All tables are complementary
  * **Availability:** Fri 0800 - Sun 1800
  * **Planning:**
    * Individually linen tables
    * Tables in back half of the room should be two 6'x18"s
    * Add two trash cans
    * Load in/out must happen through loading area
      * Security: N/A, dealer staff sleeping in room
===Salon C===
  * **Use:** Big-Top Events
  * **Dimensions:** 60' x 44' x 20'
  * **Seats:**
    * 290 Theater (our normal layout)
    * 170 Classroom (normal with rows of tables)
    * 200 Banquet (rounds, think gaming)
  * **Availability:** Fri 0800 - Sun 1800
  * **Planning:**
    * Stage, podium, need A/V setup
    * Stays in theater-style seating
=== Salon A/B===
  * **Use:** ?
    * Theatre
  * **Dimensions:** 60' x 34' x 20"
  * **Seats:**
    * 225 Theater (our normal layout)
    * 130 Classroom (normal with rows of tables)
    * 160 Banquet (rounds, think gaming)
  * **Availability:** Fri 0800 - Sun 1800

==== Small Function Space ====
===Baldwin/Wisner/Featherstone/Perry===
  * **Use:** ?
  * **Dimensions:** 25' x 24' x 20'
  * **Seats (each side):**
    * 65 Theater (our normal layout)
    * 35 Classroom (normal with rows of tables)
    * 40 Banquet (rounds, think gaming)
  * **Availability:** Fri 0800 - Sun 1800
===Centerpoint===
  * **Use:** ?
  * **Dimensions:** NA
  * **Seats (each side):**
    * 60 Theater (our normal layout)
    * 30 Classroom (normal with rows of tables)
    * 40 Banquet (rounds, think gaming)
  * **Availability:** Fri 0800 - Sun 1800


==== Boardroom-Style Space====
===The Boardroom===
  * **Use:** ?
  * **Square Feet:** 378
  * **Seats:** ~16 as boardroom
  * **Availability:** Fri 0800 - Sun 1800
===Auburn===
  * **Use:** ?
  * **Square Feet:** 361
  * **Seats:** ~12 as boardroom
  * **Availability:** Fri 0800 - Sun 1800
===Fountain Terrace===
  * **Use:** Outdoor Space, weather permitting
  * **Seats:** ~60 as reception
  * **Availability:** Fri 0800 - Sun 1800

==== Misc ====
===Hospitality Suite & Storage===
  * **Use:** ConSuite
  * **Availability:** Fri 0800 - Sun 1800
  * **Storage Availability:** Thursday 1500 - Monday 1200
  * **Planning:**
    * Room on the high numbered end of the 11th floor
    * Consuite Storage:  1124, 1125, and 1126.  Beds removed (two comped)
    * Banquet supplies (tables, linens, etc) offered gratis
===Registration Desks & Office===
  * **Use:** Registration
  * **Availability:** Thu 1800 - Sun 1800
  * **Notes:** 
    * Concierge desk in the lobby... space also available for tables surrounding it.
===Grand Coat Room===
  * **Use:** Operations
  * **Availability:** Fri 0800 - Sun 1800
  * **Planning:**
    * Two trash cans
    * 8 chairs
    * Internet and Phone access
    * Still need DID and Internet Drop - Requested
===Food Track===
  * **Use:** Food Paneling
  * **Seating:** In progress [[hotelliaison#planning_document|check our work]]
  * Location: 1123
  * **Availability:** Fri 1500 - Sun 1800
  * **Planning:**
    * Put plastic down on the floor so that we don't sully the carpet
    * Beds removed
===Restaurant===
  * **Use:** Tabletop Gaming and eating
  * **Dimensions:** TBD
  * **Seating:** In progress [[hotelliaison#planning_document|check our work]]
  * **Availability:** Fri 0800 - Sun 1800
  * **Planning:**
    * Rope and stanchion to make the actual 'gaming space' part
    * Doors must lock to the outside
===Private Dining Area===
  * **Use:** ?
  * **Dimensions:** TBD
  * **Seating:** 20, board room style
  * **Availability:** Fri 0800 - Sun 1800
  * **Planning:**
    * At the back of the gaming area, gaming related programming?
===Martini Lounge===
  * **Use:** Birds of a feather?
  * **Dimensions:** TBD
  * **Seating:** 20, comfy couches and chairs
  * **Availability:** Fri 0800 - Sun 1800
=====The Contract=====
==== Guest Room Commitment ====

^ Date ^ Day ^  Standard Rooms ^  GoH/ConCom Rooms ^  Total Rooms ^
| ''4/25'' | ''Thu'' |  ''27 @ $99''|  ''10 @ $75''|  ''40 @ $ 3,423''|
| ''4/26'' | ''Fri'' |  ''237 @ $99''|  ''20 @ $75''|  ''260 @ $24,963''| 
| ''4/27'' | ''Sat'' |  ''237 @ $99''|  ''20 @ $75''|  ''260 @ $24,963''|
| ''4/28'' | ''Sun'' |  ''7 @ $99''|  ''10 @ $75''|  ''20 @ $ 1,443''|
^  Total 538 @ $54,792^^^^^

  * 580 room nights
    * Thu/Sun: 40/20 nights each
    * Fri/Sat: 260 rooms each
    * Three suites comped each night at 80%, otherwise $199/night
  * Must hit 80% of total room block to avoid penalties
    * 464 rooms or more
    * Penalty is simply the difference between pickup and room block minimum, along with sliding scale on function space.

==== Rates ====
  * Guest Room: $99/night
  * Staff Rate: $75/night
  * All suites comped to the con... have to figure out what to do with them   
  * State and local taxes excluded from price (around 14% usually)

==== Comps ====
  * 1 for 40
==== Reservations ====
  * Reservations can be made at a website [[http://www.marriott.com/hotels/travel/DTWPO?groupCode=pgnpgna&app=resvlink&fromDate=4/25/13&toDate=4/29/13]]
  * Overflow Hotel #1 (Residence Inn) can be made at a website [[http://www.marriott.com/hotels/travel/DTWPT?groupCode=PENPENS&app=resvlink&fromDate=4/26/13&toDate=4/28/13&stop_mobi=yes]]
  * Overflow Hotel #2 (Courtyard by Marriott) can be made at a website  [[http://www.marriott.com/hotels/travel/dtwcp?groupCode=pgnpgna&app=resvlink&fromDate=4/26/13&toDate=4/28/13&stop_mobi=yes]]
==== Food Storage ====
  * Working on getting four speed racks
  * Hotel OK with use of freight elevator
  * Full size fridge in the Consuite prep room, two small fridges built in  
==== Television Channel ====
  * ConTV is a GO!
  * Need to find out the channel to get into the programming book
  * Also need to meet with hotel engineering staff

==== Internet ====
  * Hotel has 50 MB Internet Pipe
  * Internet included with room block, no additional charges

==== Pool and Fitness Area ====
  * Extended hours are arranged for pool and fitness
  * Accessible until 2am Friday and Saturday nights (Saturday/Sunday morning)

====Beer and Liquor Policy====
  * No liquor can be served in the hospitality suite ([[consuite|Consuite]])
    * Note: You can drink your liquor there, but you the con does not serve liquor.
  * Beer can be served in the hospitality suite, but **must** remain in the suite
  * The only food and/or beverage allowed on the ground floor (function or banquet areas) are those provided by the hotel

==== Parties ====
  * Party rooms can have beds removed for $150
  * Two bed removals comped for Con
=====Meetings at the Hotel=====
  * April 14th - Final Walkthrough